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Northern Kentucky University

Academic Secretary

Entry-Level JobVerifiedNo experience needed

Pay: Not specified

Posted: 3 weeks ago

Location: 2 locations (Onsite)

Last Updated: 3 weeks ago

Hours: Full-Time

Expires: 9/22/2026

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What they do

A Secretary performs office administrative work and provides administrative assistance to an office staff. Organizes files and assists with record keeping and data base management. Manages office calendars and helps to organize office workflow. Provides administrative support for reports and budgets. Documents office expenses. May handle phone inquiries. May help to arrange travel for office staff.

$40,455 / year median in Kentucky

-4% projected decline

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Job Description

Position Title:

Academic Secretary Position Type:

Regular About the

Role:

The academic secretary maintains the electronic database and paper records for the Upward Bound Program. They keep accurate books of program accounts and reconcile the program's purchasing each month. They publish newsletters, brochures, and grant materials. They complete forms, memoranda, and requests to sustain daily operations of the program. They serve as a receptionist to visitors. Check and update social media weekly.

Description of Duties:

Initiate paperwork for ensuring personnel hires, purchasing supplies and equipment, travel authorizations. Use Workday for these processes. Reconcile the program's purchases and record-keeping (stipends, credit cards, etc). Update the program's database and improve the program's documents. Use of computer and knowledge of Microsoft Software for program essentials Maintain filing system in hard copy and electronic forms Assist Program Director in preparation for budget and federal annual reporting processes. Assist with auditing processes and tracking alumni. Checking and responding to emails about program Update calendars for staff members and help with the initiation of activities for the program. Occassionally making reservations on and off campus. Maintain office supplies and inventory Open and Distribute Mail Create infographics for the Program for social media posts and publications

Requirements:

High School Diploma/GED is required but some college to a college degree is preferred. Two years of related work or experience is preferred