Personal Assistant Bi-lingual English/Spanish Confidential - 4.0 Owensboro, KY Job Details Full-time From $20 an hour 3 days ago Qualifications Foreign language proficiency Confidential information handling Microsoft Excel Microsoft Outlook Phone communication Zoom Executive administrative support Video conferencing software Collaborative technology platforms Organizational skills Microsoft Teams Document quality checks Video conferences (communication methods) Technical Proficiency Editing Video conferencing systems operation Full Job Description Job Summary We are seeking a dynamic and highly organized Bilingual Personal Assistant fluent in both English and Spanish to provide exceptional administrative support to executive leadership. This energetic role involves managing complex calendars, coordinating projects, handling confidential information, and facilitating seamless communication across diverse teams. The ideal candidate will thrive in a fast-paced environment, demonstrate excellent organizational skills, and possess a proactive attitude to ensure operational efficiency. This paid position offers an exciting opportunity to contribute directly to executive success while honing your administrative expertise in a vibrant professional setting. ResponsibilitiesManage and coordinate detailed calendars for executives, including scheduling meetings, appointments, and business travel arrangements using productivity software such as Microsoft Outlook Calendar and DocuSign. Provide comprehensive executive administrative support by preparing correspondence, proofreading documents, transcribing audio recordings, and managing internal communication channels. Organize and facilitate events, meetings, and conferences, ensuring all logistics are handled efficiently from venue booking to materials preparation. Handle phone etiquette with professionalism on multi-line phone systems, screen calls, and direct inquiries appropriately while maintaining confidentiality of sensitive information. Support project coordination efforts by tracking deadlines, preparing reports, and collaborating with teams to ensure project milestones are met on time. Maintain office management functions including supply inventory, front desk duties, managing filing systems, and overseeing office organization for optimal productivity. RequirementsProven experience as a personal assistant or executive assistant with strong organizational skills and attention to detail.

Bilingual fluency in English and Spanish is essential for effective communication across diverse teams and stakeholders. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), productivity software, video conferencing tools (Zoom, Teams), and technical proficiency with office equipment. Demonstrated ability to handle confidential information discreetly with excellent phone etiquette and professional demeanor.

Strong typing skills with high accuracy; ability to proofread documents effectively. Excellent organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment. This role is an excellent fit for motivated professionals eager to make a meaningful impact through proactive support and efficient office management. If you thrive in energetic environments where your organizational talents can shine—apply now!

Pay:

From $20.00 per hour Expected hours: 40.0 per week

Work Location:

In person