We are looking for a dependable Administrative Assistant to support proposal coordination and day-to-day office operations in Metairie, Louisiana. This contract-to-permanent opportunity is ideal for someone who is organized, responsive, and comfortable working in a fast-paced setting with multiple deadlines. The person in this role will help prepare high-quality submission materials, keep schedules and documents on track, and provide administrative support that contributes to smooth team operations.

Responsibilities:

Oversee proposal activities from early planning stages through final delivery, ensuring each submission is completed accurately and on time. Examine solicitation documents and related requirements to help confirm that responses meet requested guidelines and expectations. Refine, proofread, and format proposal content so materials are clear, thorough, and consistent in presentation. Track key milestones, due dates, and submission details to keep projects moving according to schedule. Organize and maintain templates, standard content, resumes, and supporting files for efficient access and reuse. Help preserve consistent company messaging and visual standards across proposal and administrative documents. Provide general office support such as handling inbound calls, data entry, and front-desk style administrative tasks as needed. Contribute ideas that improve proposal workflows, document management practices, and overall team efficiency. At least 2 years of experience in administrative support, proposal coordination, or a closely related function. Strong organizational skills with the ability to manage several priorities at once in a deadline-sensitive environment. Solid written communication skills, including the ability to review documents carefully for grammar, formatting, and accuracy. Proficiency with Microsoft Office applications, especially Word, Excel, and PowerPoint. Experience performing administrative office duties such as answering inbound calls, data entry, and general receptionist support. Bachelor's degree in Business, Communications, Marketing, or related field is preferred; equivalent practical experience will also be considered. Familiarity with proposal tools or systems is beneficial but not required. TalentMatch ® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use and Privacy Notice .