We are looking for an Administrative Assistant to support proposal coordination activities and keep submission materials organized, accurate, and on schedule in Metairie, Louisiana. This contract-to-permanent opportunity is ideal for someone who works well under deadlines, communicates effectively with different teams, and takes pride in producing high-quality administrative and proposal-related documents. The role combines office support, document preparation, data handling, and coordination responsibilities to help deliver high-quality responses to business opportunities.

Responsibilities:

• Oversee the preparation and tracking of proposal materials from initial planning through final submission, ensuring each step stays on schedule.
• Examine solicitation documents and submission guidelines to confirm required content, formatting standards, and deadlines are clearly addressed.
• Revise, proofread, and format documents so they are accurate, consistent, and aligned with established company messaging.
• Maintain calendars, checklists, and internal timelines to keep proposal activities organized and moving forward efficiently.
• Organize and update templates, reference files, staff resumes, and standard content for future proposal use.
• Provide administrative office support that may include data entry, document management, answering inbound calls, and general front-desk tasks.
• Coordinate with internal contributors to collect information, track outstanding items, and support timely completion of submission packages.
• Identify opportunities to improve administrative and proposal workflows for greater accuracy, efficiency, and consistency.