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XU
Xavier University of Louisiana
Administrative Specialist
Career Insights for Office / Administrative Assistant (General)
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Based on Louisiana data
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What they do
An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
$39,187 / year median in Louisiana
-1% projected decline
Job Description
Posting Details Posting Summary Position Title Administrative Specialist FLSA Exempt Department Office Of Academic Affairs Job Summary Xavier University of Louisiana is accepting applications for the open position of Administrative Specialist. This position performs daily administrative duties to support the Office of the Provost. Responsibilities include front desk operations, requisition processing, coordination of all calendars and meeting spaces that are under the purview of the Provost. Also serves as primary support for the Assistant Provost. AA/EOE Minimum Qualifications 1. College degree. 2. Two years administrative office experience required. 3. Ability to organize duties efficiently with daily, frequent attention to detail. 4. Ability to maintain confidentiality in all matters. Preferred Qualifications 1. Experience working in a university setting. Special Requirements Summary Work Hours Full time KSA's Knowledge, Education, Experience, and Proficiencies 1. Strong interpersonal, oral and written communication skills. 2. Working knowledge of basic computer operations and applications. 3. Ability to establish work assignment priorities and perform duties without immediate or constant supervision. Essential Duties and Responsibilities Essential Duties and Responsibilities Description Front Desk Management Responsible for greeting all visitors to the Office of the Provost and answering all incoming telephone calls. Manages calendar for all meeting spaces under the purview of the Provost Office. Maintain office supplies. Responsible for office mail pickup and distribution. Essential Duties and Responsibilities Description Support Assistant Provost Work closely with Assistant Provost to manage and maintain the office via administrative and fiscal policies/procedures. Support committee work assignments and special projects assigned to the Assistant Provost. Process requisitions. Essential Duties and Responsibilities Description Special Projects Serve as support for special projects which occur daily and/or periodically in Academic Affairs. Essential Duties and Responsibilities Description Other Duties As Assigned Perform other related duties and responsibilities as requested or required, whether or not specifically mentioned in the job description. Posting Detail Information Posting Number S507P Number of Vacancies 1 Desired Start Date 10/01/2026 Position End Date (if temporary) Posting Date 09/04/2026 Application Review Date Closing Date 10/31/2026 Open Until Filled No Special Instructions to Applicants Attach online only your resume, cover letter, and contact information for three references.