Job ID:

5882709\n

Application Deadline:

Posted until filled\n

Posted:

Yesterday\n

Starting Date:

Immediately\nJob Description\n

Job Title:

School Office/Attendance Clerk, Elementary, Middle, and High School\n

Job Code:

145\n

Grade:

C\n

DOT Code:

203362010\n

Prepared By:

Nathaniel Adams\n

Prepared Date:

July 18, 2021\n

Approved By:

Leisa G. Woolfolk\n

Approved Date:

July 27, 2021\nSUMMARY\nCollect and maintain student attendance information at the school level. In addition, the Office/Attendance Clerk is responsible for assisting in ensuring the implementation of district and state attendance requirements by preparing and distributing attendance reports and materials as needed.\n

ESSENTIAL DUTIES AND RESPONSIBILITIES

\nEssential duties and responsibilities include the following. Other duties may be assigned.\nAssists school secretary with clerical and/or office duties.\nAssist the school principal and/or his designee in addressing student attendance and absenteeism.\nKeeps daily attendance and generates necessary reports, letters, and parent contacts. Inputs and logs all student absences and tardiness in the state reporting system, JCampus.\nChecks students in and out and calls parents when students become ill. Prepares daily, weekly, and/or monthly excessive absence report and submit to designated school-level personnel.\nPrepares and mails letters to parents notifying them of their child's excessive absences and/or lateness.\nPrepares suspension notices and court referrals for submission to the attendance office.\nRegularly contact attendance facilitator/supervisor of child welfare and attendance and/or truancy officer regarding historical and non-historical truant student attendance. Distributes letters regarding absences to the appropriate individual and maintains a record of letters via document archive of JCampus.\nEnsures all students entering school have a cumulative record, including student's birth certificate, social security card, immunization record, and residency verification. Prepares transfer and withdrawal notices and ensures students are not withdrawn from school until completing the entrance process at their prospective schools.\nEnter any communication regarding students in to the parent communication log in JCampus.\nWork closely with the teachers and school counselors to identify students with truancy issues weekly.\nAssist parents in reconciling unexcused absences.\nAssist counselors with identifying and assisting students who should be McKinney Vento students.\nAdminister medication and first aid to students.\nActs as school receptionist by answering inquiries and assisting parents, teachers, and students.\nPerforms other related duties as required or assigned.\n

QUALIFICATIONS

\nTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.\nEDUCATION and/or

EXPERIENCE

\nHigh School Diploma or GED; zero to six months job-related experience.\n

LANGUAGE SKILLS

\nAbility to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before\nemployees of organizations.\n

REASONING ABILITY

\nAbility to apply commonsense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.\n

PHYSICAL DEMANDS

\nThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and use hands or fingers, handle or feel objects or controls. The employee is occasionally required to stand, walk, and talk or hear.\n

WORK ENVIRONMENT

\nThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.\n

PROFESSIONAL CONDUCT

\nEmployee acknowledges that he/she is required to maintain a high standard of professional conduct. Breach of said professional conduct includes but is not limited to: neglect of duty, dishonesty, engagement in acts that are contrary to CPSB policy, unlawful activities, or any other conduct which is seriously prejudicial to the school system.\n

CHAIN OF SUPERVISION

\nSchool Principal\n

TERMS OF EMPLOYMENT

\n194 days\n

Employee Name:

_______________________________________

SSN:

________-____________-________\n(Type or Print)\n__________________________________________________________________________________________ Employee Signature Date\n

Position Type:

Full-Time\n

Salary:

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