Administrative Assistant

Administrative Assistant at The Hollister Group Administrative Assistant at The Hollister Group in Arlington Heights, Massachusetts Posted in 6 days ago.

Type:

full-time

Job Description:

Administrative Assistant - Research Join our client's dynamic research environment as an Administrative Assistant specializing in research support. In this pivotal role, you'll play a key part in enabling groundbreaking scientific work by managing diverse administrative tasks for a leading faculty member. This is an excellent opportunity to contribute to cutting-edge neuroscience research while honing your organizational and communication skills in a stimulating academic setting. Compensation $26.00 per hour Responsibilities Manage and maintain the professor's calendar, ensuring all appointments and meetings are efficiently coordinated Organize conferences, research activities, and committee functions Arrange travel logistics and prepare comprehensive itineraries Compile, review, and draft reports, memos, and recommendation letters Facilitate the onboarding process for new lab members, including visa documentation Act as a liaison between faculty, collaborators, vendors, and administrative offices Support the grant application process by preparing essential documents, such as biosketches and budgets Advise on NIH forms and policies, and coordinate with MIT's Office of Sponsored Programs Conduct literature searches and utilize AI platforms to assist with presentation materials and figures Monitor and reconcile award accounts, budgets, and expenses with finance teams Handle travel and expense reimbursements accurately and promptly Maintain and update the laboratory's website content Coordinate faculty meetings and organizational events Assist in procurement activities and supply management as needed Requirements High school diploma or equivalent required; Bachelor's degree in Neuroscience or related field preferred At least 3 years of administrative experience supporting senior professionals, ideally in an academic or research setting Demonstrated interest in neuroscience or scientific research environments Strong organizational skills with excellent attention to detail and multitasking abilities Excellent interpersonal, communication, and customer service skills Proven ability to handle confidential information with discretion and good judgment Capable of working independently and collaboratively in a fast-paced environment Experience with event planning, travel arrangements, invoice processing, website updating, and budget reconciliation Proficiency in MS Office Suite (Excel, Word, PowerPoint, Access), Adobe Acrobat, and Outlook iCal; experience with HTML, web editing tools (Drupal, WordPress), and AI platforms (such as OpenAI, Anthropic) highly preferred Familiarity with research administration, including NIH policies and grant processes, is highly advantageous Our Commitment to Inclusion & Belonging The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.