Front Desk Administrator

We are looking for a Front Desk Administrator to support daily office operations in Ayer, Massachusetts. This Long-term Contract position is ideal for someone who can create a welcoming front-office experience while also assisting with administrative and HR-related tasks. The person in this role will serve as a key point of contact for visitors, callers, and internal staff, helping keep the office organized and responsive.

Responsibilities:

• Welcome visitors, manage front desk activity, and ensure guests are directed promptly and professionally.
• Handle a multi-line phone system, screen incoming calls, and route messages to the appropriate team members.
• Respond to email inquiries and support day-to-day communication with employees, candidates, and external contacts.
• Assist with administrative HR activities such as maintaining records, preparing documents, and coordinating routine employee-related processes.
• Support general office operations by organizing paperwork, tracking supplies, and keeping shared areas presentable.
• Schedule appointments, meetings, and other front-office activities to help maintain an efficient daily workflow.
• Provide coverage for duties previously managed by the office manager and help ensure continuity across administrative functions.