Administrative Assistant Boston Vision Brookline, MA Job Details Full-time $22 - $27 an hour 4 hours ago Benefits Health savings account Health insurance Dental insurance 401(k) Flexible spending account Paid time off Parental leave Employee assistance program Vision insurance Referral program Retirement plan Qualifications Interpersonal skills Customer service High school diploma or GED Attention to detail Organizational skills Time management Full Job Description About the company Boston Vision is an academic private practice, at the vanguard of eye care and patient service. Since founding Boston Vision in 2000, we have relentlessly pursued both improvement in patient experience and innovation in academic medicine. This stems from our philosophy that only through dedicated emphasis on both scientific pursuit and patient satisfaction can we deliver the best possible medical care. Summary We are seeking an energetic, self-starting individual to join our company as an Administrative Assistant (Admin Assistant). Reporting directly to our Chief Executive Officer (CEO) and supporting our senior leadership, the Admin Assistant would be responsible for a variety of clerical tasks and duties. This can include managing schedules, scanning documents, managing paper and virtual databases, answering the phone and inquiries, responding to emails, collecting and distributing the mail, making deposits and any other administrative tasks as needed. Our ideal candidate has a wide range of applicable skills, from strong computer proficiency with office productivity suites to attention to detail with data entry tasks. Skills such as time management, multitasking, and organizational skills would be preferred. Having a thorough knowledge of our product and service offerings, and prior administrative experience is a strong plus. Full time position, Monday-Friday, 8:00-5:00pm. Essential Functions Work closely with the senior leadership team to oversee daily business operations Run reports, make electronic deposits, maintain databases. Scanning and emailing received mail to various departments Assisting with sending checks for co-management fees Attending to any correspondence and emails by customers, clients, employees and contractors Assisting with ongoing projects. Other administrative duties as assigned. Work Environment This role operates in a professional medical office environment routinely using standard office equipment such as computers, telephones and office equipment. Physical Demands This role requires periods of time sitting at a desk using office equipment as well as moving around the office meeting with other staff on an as needed basis. Position Type and Expected Hours of Work This is a full-time, non-exempt position. Monday-Friday, 8:00am-5:00pm schedule. Required Education and Experience High school diploma or equivalent required College students welcomed to apply 1 year of experience as an administrative assistant or relevant position preferred Excellent verbal and written communication skills Excellent time management skills Bi-lingual Spanish speaking skills a plus Ability to work effectively in a fast-paced environment Work Authorization All employees must be already authorized to work in the USA Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this role. Responsibilities and activities may change at any time with or without notice.

Job Type:

Full-time Pay:

$22.00 - $27.00 per hour

Benefits:

401(k) Dental insurance Employee assistance program Flexible spending account Health insurance Health savings account Paid time off Parental leave Referral program Retirement plan Vision insurance

Experience:

Customer service: 1 year (Preferred)

Work Location:

In person