Office Assistant

Office Assistant at Confidential Office Assistant at Confidential in Brookline Village, Massachusetts Posted in 8 days ago.

Type:

full-time

Job Description:

One of my clients, a property management company in Boston, is looking for an Office Assistant. This role is onsite, M-F, 7am-3:30pm Comp in the $20-22/hr range with performance based bonus at the end of the year A car is required as well as bilingual skills (English/Spanish) Position highlights: Greet visitors, contractors, vendors, etc. Screen/redirect calls and take messages. Handle incoming and outgoing mail, including sorting, distributing, and preparing packages for shipment. Prepare and send out correspondence, letters, and documents, both electronically and via traditional mail. Organize and maintain filing systems for documents, reports, and other records. Perform data entry tasks accurately and in a timely manner, maintaining electronic and physical records. Keep the office area well-organized, including maintaining fax, printer, and copier stations with paper and ink. Monitor office supply levels and reorder as needed to ensure uninterrupted operations. Design and create badges for employees to use for punching in and out of their shifts or work hours. Assist with organizing and scheduling meetings, appointments, and events as required.

Requirements:

Bilingual (English/Spanish) required 1+ years of Administrative experience preferred Proficient with office software (Microsoft Office Suite) Experience with Adobe Acrobat preferred Excellent communication skills (verbal and written) Time management and organizational skills