The Confirmation Specialist is responsible for providing administrative and operational support through the coordination, verification, and confirmation of Purchase orders, project details, schedules, and related documentation. This role serves as a key communication point between purchasing and other internal teams to ensure accuracy, timely follow-up, and a high level of customer service.

The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment. Key Responsibilities Review and confirm Purchase orders, project details, and related documentation for accuracy and completeness Communicate with vendors, and internal teams regarding order status, scheduling, and required follow-up items Maintain and update data within the ERP system, and internal tracking systems Coordinate confirmations related to shipments, or service activities Prepare and distribute confirmation follow up emails, reports, spreadsheets, and supporting documentation Identify discrepancies or missing information and proactively resolve issues with appropriate stakeholders Provide timely responses to inquiries Ensure compliance with company procedures, documentation standards, and communication expectations Support continuous improvement initiatives to improve administrative efficiency and accuracy Qualifications High school diploma or equivalent required; associate degree preferred 1-3 years of administrative, customer service, coordination, or office support experience preferred Strong attention to detail and organizational skills Excellent written and verbal communication skills Ability to prioritize tasks and manage multiple responsibilities simultaneously Proficient in Microsoft Office Suite, including Excel, Outlook, and Word Experience with ERP systems preferred Ability to work independently while collaborating effectively with cross-functional teams Work Environment Primarily office-based role May require extended computer and phone use throughout the day Occasional coordination with warehouse, manufacturing, or operational teams depending on business needs Equal Opportunity Employer/Veterans/Disabled Benefit offerings include medical, dental, vision, term life insurance, short-term disability insurance, additional voluntary benefits, commuter benefits and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State or local law; and Holiday pay upon meeting eligibility criteria.

Disclaimer:

These benefit offerings do not apply to client-recruited jobs and jobs which are direct hire to a client To read our Candidate Privacy Information Statement, which explains how we will use your information, please visit https://www.entegee.com/candidate-privacy-information-statement/ The Company will consider qualified applicants with arrest and conviction records. #

GRPB Pay:

$22.00 - $25.00 per hour Expected hours: 40.0 per week

Benefits:

401(k) Dental insurance Health insurance Vision insurance People with a criminal record are encouraged to apply

Work Location:

In person