Administrative Assistant

We are looking for a detail-oriented Bilingual Administrative Assistant to support daily office operations in Lowell, Massachusetts. This Contract position is ideal for someone who enjoys keeping workflows organized, assisting visitors and callers, and handling a variety of clerical tasks with accuracy. The role requires strong communication skills, sound judgment, and the ability to manage multiple priorities in an organized office setting.

Responsibilities:

• Need to be bilingual in both Spanish and English
• Manage front-desk activities by greeting visitors, directing inquiries, and creating a positive first impression for the office.
• Respond to incoming phone calls, route messages to the appropriate team members, and provide timely assistance to callers.
• Perform a range of administrative support tasks such as scheduling, filing, document preparation, and maintaining organized office records.
• Enter and update information in company databases and spreadsheets with a high level of accuracy and attention to detail.
• Support day-to-day office coordination by tracking supplies, assisting with correspondence, and helping maintain efficient administrative processes.
• Prepare routine reports, forms, and other business documents while ensuring completeness and consistency.
• Assist with receptionist-related duties, including monitoring shared areas and helping internal and external contacts with general requests.