Title:

Surgical Coordinator Pay:

20-28

DOE Location:

Newton-Wellesley Hospital Contract:

Through April 2027 Description Floating Surgical Scheduler

• person needs to cover all 10 specialties so must have Epic and Snapboard experience
• This position will support cross coverage for surgical scheduling throughout the surgical specialty department; including Thoracic, Colorectal, Plastic/Reconstructive, Wound/Ostomy, Acute Care, Vascular, Endocrine, Breast, Bariatric and General Surgery.

Fully onsite at

NWH, 2014

Washington St, Green Building, Suite 563 Newton, MA 02462 (

• free parking available after one time registration fee $15) schedule M-F 8AM
• 4:30PM / 40 hours/ 30 min unpaid lunch break 6 months Temp to perm potential compensation: $20
• $28/hr pay rate, depending on experience and must align with internal compensation structure. May consider candidates higher ONLY if they have a lot of experience required for the position.

MUST HAVE

strong surgical scheduling or coordination background

• experience within MGB preferred, if have Epic and snapboard specific experience with outside facility could still be considered

Site:

Newton-Wellesley Hospital Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham. Job Summary Job Description Summary Surgical Coordinators/ Administrative Assistants play a vital role in supporting our surgical operations and outpatient practices. As key points of contact for patients, providers, and staff, they help ensure an exceptional patient experience while supporting the efficient operation of the practice.

Key Responsibilities:

• Perform front desk, reception, and general administrative duties.
• Coordinate surgical procedures and schedule patient appointments.
• Manage referrals, insurance verification, prior authorizations, and specialty testing coordination.
• Answer and triage phone calls, relay messages, and provide routine information.
• Support providers with calendar management and expense reconciliation.
• Assist with special projects and other administrative duties as assigned.

Additional Responsibilities:

• Manage provider schedules, appointments, meetings, and travel arrangements.
• Prepare, review, and maintain reports, presentations, correspondence, and other documents.
• Coordinate meetings, including scheduling, agenda preparation, note-taking, and follow-up.
• Serve as a liaison between providers, staff, patients, and external stakeholders.
• Organize and maintain electronic and physical records.
• Oversee office supply inventory and coordinate equipment maintenance and IT support needs. Assist with the planning and execution of projects, events, and departmental initiatives.
• Monitor project timelines and help ensure deadlines are met. Qualifications
• High School graduate or equivalent required
• Associate's degree preferred
• Experience in an administrative role, preferably in a healthcare setting 5-7 years required
• Experience supporting senior-level staff 1-2 years preferred
• Surgical Coordination experience #TNG123