Full Job Description Job Overview Position Summary:

The Administrative Assistant performs basic clerical duties and customer service support to the Director, students, and their families. They are a central part of our operations!

Compensation:

Non-Exempt hourly pay based on experience

Core Hours:

four days a week, 2 PM-7 PM 40 weeks/year

Key Responsibilities:

Greet and assist students, guests, and staff in person, by email, and telephone when appropriate Provide exceptional customer service with all interactions Filing, typing, organization of information Provide general office administration support Other Office responsibilities as needed Credit card allocation Keeps and makes copies of receipts Fill in the allocation form 7.

Cleans Center:

sweeps and vacuums twice a week - also coordinate cleaner b. Take out the trash Student intake Make sure they have an application and testing with academic and cognitive scores If not email the parents to let them know what we need Follow up with parents who do not have a complete application on file If they have all the information, start a red folder for them Put the intake information into DCS Keep concise attendance records for students and tutors/trainees Track student hours Prepares weekly payroll submission DCS Assist Input scores into DCS Donations Make copies of the checks and forward the checks to the BOG Treasurer Provide Center Director with copies of the checks and assist in sending out Center acknowledgements. Update letterhead and forms with correct names Answer phone calls and return calls Keep the supply closet organized and keep an inventory of materials/supplies and re-orders as necessary, and other vendor contacts Notifies staff and parents of any changes in the Center schedule Perform other administrative functions at the request of the Center Director In charge of emailing people back, monthly newsletter, and constant contact What you will need to succeed:

Education & Qualifications:

High School Diploma or

GED + 1-3

years of data entry, office administration experience preferred

Competencies:

Exceptional customer service skills Attention to detail Ability to work independently Regular and punctual attendance Assertive and driven, self-motivated, able to work independently Comfortable meeting or exceeding deadlines Excellent oral and written communication skills Working knowledge of Google, Spreadsheets, Word, and Outlook and gaining expertise with associated financial and clinical databases Join us in creating a welcoming office environment where your organizational talents will shine! This paid position offers the chance to grow your administrative expertise while supporting a dedicated team committed to operational excellence for the many families that attend the center!

Pay:

$23.00 - $25.00 per hour

Work Location:

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