An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
Communities is a mission-driven organization managing over 13,000 affordable housing apartments. As part of the Preservation of Affordable Housing, Inc. family, our team of 500+ professionals believes that quality housing management goes beyond providing safe, comfortable homes; it's about creating environments where residents can thrive. Our commitment to excellence in affordable housing management serves as a foundation for resident success and community empowerment. See our employees in action and how you can contribute to the mission!
ABOUT THE ROLE POAH
Communities is seeking a highly qualified professional to serve as a Administrative Assistant to support the property management team. This individual will perform general clerical tasks, help manage the property management office, receive calls, take messages and route correspondence as well as contribute to small-scale projects. Meadowbrook Apartments includes 252 rental homes set attractively on a 26-acre wooded site on the outskirts of Northampton, Massachusetts. As Meadowbrook neared the end of its mortgage restrictions in 2001, the owner made public his intention to convert the apartments to market rents or condominiums. POAH began working with the Meadowbrook team in 2003. As with most preservation transactions, the project's financing drew from a number of sources, including tax-exempt bonds from MassHousing, a loan from the state's Capital Improvement and Preservation Fund (CIPF), Community Development Block Grant funds from the City of Northampton, and syndication proceeds from the sale of Low Income Housing Tax Credits (LIHTC). This complex deal took nearly a year to orchestrate; POAH purchased the Meadowbrook property in December 2004.
Reporting to the Property Manager, the successful candidate will thrive in a team oriented environment and should possess the following: Strong organizational skills and ability to perform and prioritize multiple tasks with excellent attention to detail and accuracy Solid verbal, written and customer service communication skills Proficient computer skills and in-depth knowledge of relevant software (Microsoft Office Suite - Word, PowerPoint, Excel and Outlook) Project coordination experience and following-through on projects to successful completion Confidence in creating effective solutions for how to deal with challenges or problems Knowledge of standard office administrative practices and procedures Knowledge of property management, real estate or affordable housing a plus Flexibility, positive attitude, team orientation and willingness to learn are a must Ability to work well with all levels of internal management and staff, outside clients and vendors Sensitivity to confidential resident matters may be required
ABOUT YOU
Perform administrative and office support activities Maintain data and supporting information in internal property management database system Receive and distribute mail to appropriate personnel Seek opportunities to enhance communications and to build collaborative relationships with supervisors and colleagues. Complete other tasks assigned by the Property Management
BENEFITS AT POAH COMMUNITIES POAH
Communities prioritizes the wellbeing of you and your family by offering a comprehensive benefits package:
Health & Wellness:
Medical, dental, and vision insurance; wellness programming including monthly webinars and medical insurance discounts
Financial:
401(k) with up to 4% company match; FSA options for healthcare, dependent care, and commuting; Life & AD&D insurance; free financial coaching
Time Off:
15 days of PTO (increases with tenure), 2 personal days, and 11 paid holidays annually.
Paid Leave:
12 weeks Parental Leave; Bereavement; Jury Duty;
Voting Incentives:
Employee referral bonus, suggestion rewards, employee recognition programming Professional development opportunities: tuition reimbursement, mentorship program, ongoing training and learning sessions, professional certifications Our salary structure is competitive and reflects individual experience. POAH Communities embraces equal opportunity employment and values workforce diversity. For additional details, please visit our website at www.poahcommunities.com/careers. Stay connected with
