An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
Position Summary The Health Office Administrative Assistant has dual responsibility to support the Health Office on the Northampton Campus, and the Medication Administration Program, with some responsibility filing medical records for the Clinical Director. This position is responsible for coordinating Health Services for NCCF residents and assisting with nursing needs for students attending the New Directions School. Duties related to the nursing department include assisting with the daily operations of Health Services, supporting the on-site Psychiatrist and maintaining good working relationship with youth, guardians, staff, physicians, dental and other specialty service professionals. Additionally, the Administrative Assistant supports the RN Manager with the MAP-related needs of the campus.
Essential Position Functions:
Schedule health-related appointments for clients and coordinate medical, dental, specialty and any additional follow up appointments in collaboration management to coordinate with school, residential and vacation schedules. Print pre-populated HCP's and organizes documentation needed for appointments with nursing to provide to residential staff. Arrange and follow up with staff around transporting residents to and from appointments and obtaining the HCP's following appointments Help organize and publish "Client Medical Appointment" calendar and follow up with guardians to keep medical appointments up to date and to obtain related documentation in the youth's medical records. Publish regular "Student Appointment Calendar" and distribute to house staff, clinicians and managers. Help organize and publish nursing schedule calendar. Maintain paper medical records and files within the health services office. Attend large team or management meetings to collaborate, as needed. Track and order supplies for health office. Maintain emergency folders in the house and school. Maintain and disseminate the list of clients, allergies, doctors, therapists. Assist the nursing team in tracking health-related trainings (e.g., CPR, First Aid, Epi Pen, Vital Signs, etc.). Filing medical/clinical records, as needed. Perform general clerical duties to include, but not limited to, copying, faxing, mailing and filing. Performs other duties as may be assigned.
Good verbal and written communication skills, excellent interpersonal skills, general computer skills, valid driver's license and ability to transport clients in the community Equality Opportunity Employer
EOE/M/F/D/V/SO
The descriptions above represent the most significant and routine duties of the positions but does not exclude the performance of other assigned duties or projects consistent with its essential functions and minimum requirements. Programs for Children and Families promotes an equal employment opportunity workplace which includes reasonable accommodation of otherwise qualified disabled applicants and employees.
Job Type:
Full-time Pay:
$21.00 - $22.00 per year
Benefits:
403(b) Dental insurance Employee assistance program Flexible spending account Health insurance Life insurance Paid orientation Paid sick time Paid time off Retirement plan Vision insurance
Medical Specialty:
Psychiatry Application Question(s): Have you worked in the mental health industry supporting Psychiatry before?
Experience:
Organizational skills: 2 years (Required) Administrative experience: 2 years (Required)
HIPAA:
2 years (Required)
License/Certification:
Are you MAP Certified (please answer yes or no) (Preferred)
