Secretary Brothers Roofing & Construction Peabody, MA Job Details Full-time $22 an hour 1 day ago Benefits Flexible schedule Qualifications Computer operation Microsoft Outlook Phone communication Computer literacy Spreadsheets Word embeddings Telephone systems Multi-line phone systems Clerical experience Physical document handling Technical Proficiency File organization Office phone management Quality data entry Full Job Description Overview We are seeking a proactive and highly organized Secretary to join our dynamic team. This vital role involves providing comprehensive administrative support to ensure smooth daily operations within our office environment. The ideal candidate will demonstrate exceptional communication skills, technical proficiency, and a keen eye for detail. As a Secretary, you will be the first point of contact for visitors and clients, manage essential office functions, and assist with various clerical tasks that keep our organization running efficiently. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a professional and energetic workplace. Duties Manage multi-line phone systems, answer inquiries promptly, and direct calls efficiently using excellent phone etiquette Greet visitors at the front desk with professionalism and warmth, ensuring a positive first impression Maintain organized filing systems—both digital and physical—to ensure quick retrieval of documents and records Perform data entry tasks accurately using productivity software such as Microsoft Office and spreadsheets Schedule appointments, coordinate calendars, and manage meeting logistics for staff and executives Prepare, proofread, and format correspondence, reports, and presentations with attention to detail Handle office management responsibilities including supply inventory, equipment maintenance, and general administrative support Assist with client communication and customer support to foster positive relationships Support bookkeeping activities using QuickBooks or similar accounting software when necessary Ensure efficient document processing through word processing, typing, and proofreading skills Requirements Proven clerical or administrative experience in an office setting with strong organizational skills Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with productivity software Excellent computer literacy including data entry, file management, and technical proficiency with office equipment Experience managing multi-line phone systems and demonstrating effective phone communication skills Bilingual abilities are highly desirable to serve diverse client needs effectively Strong time management skills with the ability to prioritize tasks efficiently in a fast-paced environment Demonstrated customer service skills with professionalism at the front desk or during client interactions Knowledge of QuickBooks or similar accounting software is a plus for handling basic bookkeeping tasks Personal assistant or office management experience is advantageous but not required Ability to work independently while collaborating effectively within a team environment Join us as a Secretary where your organizational talents will shine! Bring your enthusiasm for office management, your technical skills, and your commitment to delivering exceptional support. We value dedicated professionals eager to contribute to a vibrant workplace—your expertise will help us achieve operational excellence every day!

Pay:

$22.00 per hour

Benefits:

Flexible schedule

Work Location:

In person