Berkshire Opera Festival 54 Wendell AveSuite 5 Pittsfield, MA 01201

Website Email Date Posted:

October 01, 2026

Region:

Western Massachusetts Category:

Administrative Type:

Part-Time Administrative Assistant Description:

The Administrative Assistant provides administrative support to Berkshire Opera Festival staff across individual giving, finance, organizational operations, and seasonal company management. This entry-level position offers an opportunity to gain experience in nonprofit administration, fundraising, financial administration, and performing arts operations.

Qualifications:

The ideal candidate is organized, detail-oriented, dependable, professional, and eager to learn. The ability to manage multiple priorities, maintain confidentiality, communicate effectively, and seek guidance when needed is essential.

How To Apply:

Individual Giving & Development Provide administrative support for individual giving, fundraising campaigns, donor communications, and events. Monitor Development and Events email and phone lines, responding to routine inquiries and directing messages as appropriate. Maintain accurate donor records and enter gifts, pledges, payments, and constituent information into BOF's donor database. Process donations and generate donor acknowledgment letters and tax receipts. Maintain mailing lists and prepare donor listings for publications, programs, newsletters, and other communications. Assist with donor stewardship, event invitations, RSVPs, correspondence, and fundraising events, including auctions and special initiatives. Finance & Administration Support the Director of Finance & Individual Giving with routine financial and administrative tasks. Enter and organize financial information and prepare invoices, receipts, reimbursements, and other documentation. Support routine office operations, including supplies, equipment, subscriptions, and other administrative needs. Create, update, and deactivate user accounts and logins for organizational systccems, including phone, email, Microsoft, and other platforms. Company Management Provide administrative and logistical support to out-of-town artists and seasonal company members before and during the festival. Distribute, collect, and organize artist and employee onboarding materials, including HR and payroll forms, welcome packets, and department materials. Assist with coordinating and tracking artist travel and housing arrangements and provide updates to the CEO, Director of Finance & Individual Giving, and Artistic Director. Process artist travel and housing reimbursements and maintain related records and documentation. To apply, please submit a resume, cover letter, and three references to employment@berkshireoperafestival.org. No phone calls, please. BOF is an equal opportunity employer.

Apply by:

October 31, 2026

Salary:

$20 / Per hour About this

Organization:

We are Berkshire Opera Festival (BOF), a fully-producing summer festival that opened in 2016. Adhering to the highest standards of artistic excellence, we are committed to restoring fully-staged opera to a place of prominence in the Berkshire community. Each summer, we present musically and dramatically compelling operatic productions, in addition to recitals and other related musical events. We believe that opera is a living, breathing, relevant art form, and must be nurtured as such in order for it to survive and thrive. There is no substitute for experiencing the power of the live, unamplified human voice in a theater, and opera has the inherent, transformative ability to greatly enhance one's quality of life. Our intent is for BOF to be an integral and vital part of the community, and it is central to our mission to present performances that are accessible and affordable to all Berkshire residents. Back to Search Results Other listings by this Org Home