OFFICE COORDINATOR

Administrative & support services Office coordinator

OFFICE COORDINATOR.

westborough, massachusetts Posted 4/27/2026 Closes 6/30/2026 Job details Summary Spherion $23.00 - $24.00 per hour Temp to Perm 8:00 AM - 5:00 PM Industry administrative & support services (Office and Administrative Support Occupations) Reference number S_175065 Spherion Worcester MA is looking for a highly organized and proactive Office Operations Coordinator to serve as the backbone of our daily workspace. In this role, you will ensure a seamless flow of operations, managing everything from meticulous filing systems to the high-level scheduling needs of our leadership team. As an Office Operations Coordinator, you will act as the primary liaison for Human Resources to facilitate a smooth employee experience. If you are a detail-oriented professional who thrives on maintaining order and supporting a tech-forward team, we want to meet you.

Responsibilities:

Manage overall office operations and workflow to ensure maximum productivity. Monitor activity and maintain order on the office floor, addressing facility needs as they arise. File and organize documents meticulously, maintaining both physical and digital archives. Schedule and coordinate interviews for Phil and Mike, acting as a primary point of contact for candidates. Utilize Excel to track department budgets, supply inventory, and scheduling metrics. Support communication efforts using internal tools, including AI systems to streamline tasks. ... Collaborate with Human Resources to ensure all personnel files are up to date and compliant. Maintain complex spreadsheets in Excel to monitor office utility and vendor performance. Assist in onboarding new hires and performing various administrative tasks as a key Office Coordinator support. Coordinate with Human Resources on employee engagement initiatives and office events. Act as the lead Office Coordinator for all front-of-house guest relations and deliveries. Leverage advanced Excel functions to generate weekly reports on office operational costs.

Working hours:

8:00 AM - 5:00

PM Skills:

Office coordination or executive administrative support experience Advanced Microsoft Excel skills (formulas, reporting, spreadsheet management) Experience with scheduling interviews and calendar coordination Knowledge of document control and records management Familiarity with HR support, onboarding, and personnel file maintenance Experience using internal software, communication platforms, or AI-driven tools Budget tracking, vendor coordination, and office supply management Good customer service and front desk/guest relations experience

Education:

High School Experience:

1-4 years

Qualifications:

Good organizational and multitasking abilities Accurate filing and documentation skills (physical and digital records) Proficiency in Microsoft Excel and general computer applications Good written and verbal communication skills Ability to manage schedules, priorities, and deadlines in a fast-paced environment Attention to detail and high level of accuracy Problem-solving and proactive decision-making skills Ability to maintain confidentiality and handle sensitive information Professional interpersonal skills and ability to work across departments Administrative support and general office operations knowledge Spherion MA, The Top-Rated Staffing Agency in Your Area! Looking for your next job? Visit us, call, or text today for personalized job matching and immediate interviews.

now:

www.spherion.com/apply/75888 Stay connected! Follow us on Facebook, Instagram, LinkedIn, and TikTok to learn more about Spherion MA and discover your next opportunity. Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion.

Equal Opportunity Employer:

Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status. At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact Callcenter@spherion.com. Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility). It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Show more key responsibilities Manage overall office operations and workflow to ensure maximum productivity.

Monitor activity and maintain order on the office floor, addressing facility needs as they arise.

File and organize documents meticulously, maintaining both physical and digital archives.

Schedule and coordinate interviews for Phil and Mike, acting as a primary point of contact for candidates.

Utilize Excel to track department budgets, supply inventory, and scheduling metrics.

Support communication efforts using internal tools, including AI systems to streamline tasks.

Collaborate with Human Resources to ensure all personnel files are up to date and compliant.

Maintain complex spreadsheets in Excel to monitor office utility and vendor performance.

Assist in onboarding new hires and performing various administrative tasks as a key Office Coordinator support.

Coordinate with Human Resources on employee engagement initiatives and office events.

Act as the lead Office Coordinator for all front-of-house guest relations and deliveries.

Leverage advanced Excel functions to generate weekly reports on office operational costs. experience 1-4 years skills Office coordination or executive administrative support experienceAdvanced Microsoft Excel skills (formulas, reporting, spreadsheet management)Experience with scheduling interviews and calendar coordinationKnowledge of document control and records managementFamiliarity with HR support, onboarding, and personnel file maintenanceExperience using internal software, communication platforms, or AI-driven toolsBudget tracking, vendor coordination, and office supply managementGood customer service and front desk/guest relations experience qualifications Good organizational and multitasking abilitiesAccurate filing and documentation skills (physical and digital records)Proficiency in Microsoft Excel and general computer applicationsGood written and verbal communication skillsAbility to manage schedules, priorities, and deadlines in a fast-paced environmentAttention to detail and high level of accuracyProblem-solving and proactive decision-making skillsAbility to maintain confidentiality and handle sensitive informationProfessional interpersonal skills and ability to work across departmentsAdministrative support and general office operations knowledge education High School share this job. send via e-mail print it Get in touch. We are here to help you with your questions. MA Mangubat, Abigail abigailmangubat@spherion.com