Overview We are seeking a dynamic and highly organized Personal Assistant to provide exceptional administrative and operational support to executives and teams. This role is vital in ensuring smooth daily operations, managing schedules, coordinating projects, and handling confidential information with professionalism and discretion. The ideal candidate will thrive in a fast-paced environment, demonstrating proactive problem-solving skills, technical proficiency, and a passion for delivering outstanding service. Join us to be a key contributor in fostering efficiency and enabling leadership to focus on strategic priorities. Duties Manage and coordinate complex calendars, including scheduling meetings, appointments, and business travel arrangements using tools like Microsoft Outlook Calendar and other productivity software Provide comprehensive executive administrative support by preparing reports, proofreading documents, transcribing audio or video recordings, and managing correspondence with professionalism Organize and facilitate events, meetings, and conferences—handling logistics such as venue booking, catering, technology setup (video conferencing software), and attendee communication Handle internal communication channels efficiently to ensure timely dissemination of information across teams and departments Maintain meticulous filing systems, data entry records, and bookkeeping tasks using QuickBooks or similar accounting software to support financial accuracy Manage multi-line phone systems with excellent phone etiquette while handling inquiries from clients, vendors, or team members Assist with project coordination by tracking deadlines, preparing presentations, and collaborating with C-suite executives on strategic initiatives Support office management duties including supply ordering, facility organization, and ensuring a productive work environment Handle confidential information discreetly while maintaining high standards of integrity in all tasks Experience Proven experience as a Personal Assistant or Executive Assistant within a professional office setting Demonstrated proficiency with Microsoft Office Suite (Word, Excel, PowerPoint), productivity software, and video conferencing tools such as Zoom or Microsoft Teams Strong organizational skills with the ability to manage multiple priorities simultaneously in a deadline-driven environment Experience in event planning—from small meetings to large corporate events—ensuring seamless execution from start to finish Familiarity with bookkeeping and financial management using QuickBooks or comparable software Excellent written and verbal communication skills coupled with strong proofreading abilities Prior experience working closely with C-suite executives or senior leadership teams is highly desirable Ability to handle sensitive information with confidentiality and professionalism Technical proficiency in office equipment management including multi-line phones, data entry systems, and document signing platforms like DocuSign Join our team as a Personal Assistant to empower our leadership through exceptional organization, proactive support, and unwavering professionalism. Your contribution will be instrumental in creating an efficient workplace where ideas flourish and goals are achieved! So the AI wrote that above, and it is close enough. The next three things are important. 1. Pay is increases are performance based on your ability to keep me on schedule. 2. This is also a construction company so some incidental construction work may happen. Our goal is rapid growth. 3. I need help focusing on some tasks that are overwhelming, I need to be able to dictate information to you to transcribe into various logical/software/diagram, systems. Ability to touch type preferred. Currently we have 3 employees.

Pay:

$20.00 - $30.00 per hour Expected hours: 17.0 per week

Work Location:

In person