Administrative Assistant

Description We are looking for an experienced Administrative Assistant to support daily office operations at a residential property. This fully onsite opportunity is a Long-term Contract position and is ideal for someone who brings a detail-oriented front-desk approach, strong organizational skills, and a customer-focused mindset. The person in this role will help keep administrative processes running smoothly while serving as a welcoming first point of contact for residents, visitors, and internal teams.

Responsibilities:

• Welcome residents, guests, and vendors in a courteous manner and provide a positive first impression at the property office.
• Manage incoming phone calls, route inquiries to the appropriate contacts, and respond to routine questions with accuracy and efficiency.
• Perform day-to-day administrative support tasks such as filing, document preparation, record maintenance, and general office coordination.
• Enter and update information in internal records and property-related systems with a high level of accuracy and attention to detail.
• Assist the onsite leadership team with scheduling, correspondence, and other clerical activities that support property operations.
• Maintain organized office materials and ensure the reception and administrative areas remain orderly and presentable.
• Support resident service efforts by helping address requests promptly and escalating issues to the appropriate team members when needed.
• Contribute to special assignments or coverage needs as directed by the Property Manager or designated onsite supervisor. Requirements
• Prior experience in an administrative, office support, receptionist, or similar role.
• Background working within a property management environment is strongly preferred.
• Strong customer service skills with the ability to interact professionally with residents, visitors, and staff.
• Experience handling inbound calls, greeting visitors, and managing front-desk responsibilities.
• Accurate data entry skills and confidence using office systems and standard administrative tools.
• Excellent organizational abilities with strong attention to detail and the ability to manage multiple tasks.

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