School Secretary II (12-Month)

DUTIES & RESPONSIBILITIES

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

• Serves as secretary to a Principal and relieves him of many administrative details as assigned;
• Screens visitors entering the school building, ascertains the nature of their business and directs them to the proper person or room;
• Supervises the work of subordinate clerical staff and student assistants;
• Maintains student attendance records and prepares related reports;
• Processes student enrollments, transfers and withdrawals;
• Posts employee time records and prepares payroll form;
• Prepares requisitions for supplies and equipment;
• Maintains inventories and keeps textbook records;
• Compiles and types a variety of records, reports, memoranda and teaching materials;
• Operates office machines in duplicating forms, memoranda and other materials;
• Organizes and maintains office files and records;
• Coordinates the requisitioning of films and materials;
• Answers requests for information requiring knowledge of general school practices, policies and activities;
• Processes a variety of student and school administrative information and data using remote terminals;
• Administers first aid to students and contacts parents regarding student absences or illness at school;
• Maintains health records;
• Secures services of substitute teachers;
• Opens and screens mail;
• Maintains accounts of fees collected in the school;
• Performs bookkeeping duties, including handling monies and making financial reports; and
• Performs other general office and related duties as assigned.

Job Requirements

QUALIFICATIONS

The requirements listed below are representative of the knowledge, skill, and/or ability required.

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  Good knowledge of office terminology, procedures and equipment and business arithmetic and English;
  
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  Some knowledge of elementary bookkeeping;
  
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  Some knowledge of school office routines;
  
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  Ability to follow oral and written directions;
  
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  Ability to get along well with others;
  
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  Ability to maintain complex clerical records and prepare reports from such records;
  
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  Ability to make decisions in accordance with laws, ordinances, regulations and established procedures w errors could easily result in additional costs to the school;
  
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  Previous experience in or ability to learn information processing and data entry from remote terminals;
  
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  Ability to plan and supervise the work of others; interest in, and understanding of children;
  
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  Ability to type at the established rate of speed; and
  
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  Ability to use sound judgment; tact and courtesy; and must be in good physical condition.

EDUCATION REQUIREMENTS

High school graduate with considerable progressively responsible experience in clerical work, some of which shall have been at the level of School Secretary I, with business school training highly desirable; or any equivalent combination of experience and training which provides the required knowledge, skills and abilities.

CERTIFICATION REQUIREMENTS

None required.

SUPERVISORY RESPONSIBILITIES

No direct supervisory responsibilities.

PHYSICAL DEMANDS

The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to stand, talk, hear, walk, sit, and use fingers, tools or controls. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, the ability to adjust focus, and depth perception.

While performing the duties of this job, the employee may occasionally push or lift up to 25 lbs.

WORKING ENVIRONMENT

The work environment characteristics are representative of those an employee encounters while performing the essential functions of this job.

ADDITIONAL INFORMATION

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