Administrative Assistant

Job Summary We are seeking a reliable and detail-oriented Administrative Assistant to join our office team. This position plays an important role in keeping daily operations running smoothly by providing front desk support, administrative assistance, and payroll support. The primary responsibility of this role is answering phones, greeting clients, and maintaining a professional and welcoming front office environment. This position also has a strong focus on accounts receivable functions, including entering invoices, deposits, and maintaining accurate customer account records. The ideal candidate is professional, organized, friendly, and comfortable multitasking in a fast-paced office environment. Key Responsibilities Greet clients and visitors in a professional and friendly manner Answer and direct calls using a multi-line phone system while providing excellent customer service Enter invoices Enter deposits and apply payments to the appropriate customer accounts Maintain and monitor accounts receivable records and outstanding balances Perform collection calls and follow up on past due accounts Payroll processing Maintain organized records and files Provide general administrative and clerical support to office staff Assist with additional office duties as needed Qualifications Previous administrative or office experience preferred but not required Strong communication and customer service skills Excellent organizational and multitasking abilities Basic computer and data entry skills Experience with payroll, bookkeeping, or accounting software is a plus Ability to maintain confidentiality and professionalism Schedule Full-time Monday-Friday Some overtime required in tax season Benefits Paid time off Health insurance Dental Insurance Vision Insurance Life Insurance Retirement plan Paid holidays

Pay:

$17.00 - $20.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance

Work Location:

In person