Construction Administrative Assistant Shaw Electric

LLC - 3.4

Dundalk, MD Job Details Full-time $22 - $30 an hour 17 hours ago Benefits Paid holidays Health insurance Dental insurance 401(k) Paid time off Vision insurance 401(k) matching Professional development assistance Qualifications Teamwork Confidential information handling Microsoft Outlook Spreadsheets English Attention to detail QuickBooks Organizational skills Construction administrative experience Office experience Full Job Description Construction Administrative Assistant Shaw Electric LLC is seeking an experienced Construction Administrative Assistant to support the purchasing, accounting, payroll, and project-documentation needs of our commercial electrical contracting business. This is a full-time, in-office position for someone who is highly organized, dependable, comfortable managing multiple priorities, and committed to completing work accurately. The right person will take ownership of administrative responsibilities, follow established procedures, communicate problems early, and keep important items moving without repeated reminders.

Position Details Location:

Dundalk MD Schedule:

Full-time, Monday through Friday, 8:30 am - 5:00

PM Pay:

$22-$30 per hour, based on directly relevant experience Responsibilities Answer incoming calls and assist customers, vendors, and employees professionally Coordinate schedules, meetings, and internal communications Process timesheets and assist with payroll and employee documentation Assist with accounts payable, invoice processing, and purchase-order records Create and maintain bills of material when purchase orders are issued Verify that purchase orders, bills of material, invoices, shipping tickets, and delivery documents agree Identify missing or conflicting information and communicate issues promptly Organize permits, submittals, project documents, and digital job files Maintain accurate spreadsheets, reports, and administrative systems Communicate with project managers, estimators, field employees, vendors, and customers Monitor outstanding administrative items and follow through until they are completed Help improve office procedures and support daily business operations Required Qualifications Previous administrative or office-support experience Strong organizational skills and close attention to detail Professional written and verbal communication skills Ability to manage multiple priorities and meet deadlines Ability to follow established procedures consistently Working knowledge of Microsoft Outlook, Word, and Excel Comfortable learning new software and office systems Dependable attendance and professional handling of confidential information Preferred Qualifications Administrative experience with an electrical contractor, construction company, or skilled-trades business Experience with purchase orders, bills of material, accounts payable, payroll, permits, submittals, or project documentation QuickBooks experience Experience with monday.com or another project-management platform What Success Looks Like The successful candidate will: Take initiative while knowing when to ask questions Verify work before considering it complete Follow through without requiring repeated reminders Keep records complete, current, and easy to locate Remain calm and organized when priorities change Communicate missing information and potential problems early Work respectfully with both office and field personnel Look for practical ways to improve organization and efficiency Compensation and Benefits $22-$30 per hour, based on directly relevant experience paid vacation, holidays, and sick leave offered health, dental, vision, or retirement benefits offered About Shaw Electric Shaw Electric LLC is a locally owned electrical contractor serving the Baltimore area. We provide commercial electrical construction services and value reliability, professionalism, accountability, teamwork, and strong relationships with our customers and employees. How to Apply Please submit your résumé and answer the application questions provided. Candidates with construction-office, purchasing, payroll, accounting, or project-documentation experience are encouraged to describe that experience in their application. Qualified applicants will be contacted for an initial phone interview.

Pay:

$22.00 - $30.00 per hour Expected hours: 40.0 per week

Benefits:

401(k) 401(k) matching Health insurance Paid time off Professional development assistance Application Question(s): Comfortable with the posted $22-$30 hourly range

Experience:

Administrative:

2 years (Preferred)

Microsoft Office:

2 years (Required) Construction administrative: 3 years (Preferred)

QuickBooks:

2 years (Preferred)

Accounts Payable or Invoicing:

2 years (Preferred)

Purchase Orders and Billing of Materals Management:

2 years (Preferred) Monday.com or other

Project Management Software:

2 years (Preferred)

Language:

English (Required)

Work Location:

In person