We are looking for a detail-oriented Administrative Assistant to support library leadership in a library setting. This Contract position will play a central role in keeping daily operations organized, communications clear and effective, and executive priorities moving forward. The ideal candidate is detail-oriented, resourceful, and comfortable managing schedules, correspondence, meeting logistics, and a variety of administrative projects in a fast-paced environment.

Responsibilities:

• Manage the Director's calendar by coordinating appointments, tracking commitments, and providing timely reminders to support an efficient daily schedule.
• Prepare for meetings by gathering background materials, researching relevant contacts or organizations, and ensuring the Director has the information needed in advance.
• Draft, revise, and format routine communications, reports, and other written materials with a high level of accuracy and attention to detail.
• Address inquiries and concerns from internal and external contacts, providing helpful information and handling sensitive matters with tact and diplomacy.
• Arrange travel plans, schedule meetings, and oversee logistical details to ensure smooth coordination of events and leadership activities.
• Organize and support Board Meetings, including attendance, documentation, follow-up tasks, and distribution of meeting records.
• Record, edit, and circulate meeting minutes while maintaining clear and timely documentation for stakeholders.
• Research and compile information for special assignments, analyze data as needed, and prepare routine summaries or reports.
• Partner with public relations and other internal teams on projects such as press clipping coordination, programming support, supply management, and additional administrative initiatives.
• Maintain dependable attendance and carry out responsibilities in alignment with organizational policies and established procedures.