Job ID:

5862153\n

Application Deadline:

Aug 06, 2026 11:59 PM (Eastern Standard Time)\n

Re-Posted:

Yesterday\n

Starting Date:

To Be Determined\nJob Description\n

Title Code:

\nSchool Secretary I\nJOB SUMMARY\nPerforms general secretarial and clerical office tasks in a school. This experienced level of clerical work involves responsibility for performing varied and moderately complex tasks including preparing and processing forms, records, correspondence, memoranda, documents, and reports relating to school activities. Work involves frequent and responsible contacts with students, parents, the general public and the school's administrative and instructional staff. In addition, work may include supportive assignments in other administrative and program activities such as guidance and library. Work is performed under general supervision and employees are expected to exercise initiative and judgment in the timely execution of assignments. Bilingual and biliterate in targeted language may be required depending on assignment.\n

ESSENTIAL DUTIES/RESPONSIBILITIES

\nAnswers and screens telephone requests and complaints from parents, students, and Central offices.\nEnrolls new students. Keeps student records/files up-to-date. Withdraws student records and forwards same to new schools.\nCompletes fall/spring enrollment.\nPrepares and maintains up-to-date office records of all students on class lists, student folders, card files, index cards, and attendance record/reports.\nReceives and gives messages to teachers and principals. Makes telephone calls for teachers and principals at their request. Receives and screens visitors and telephone calls.\nTypes and distributes reports, letters, forms, lists, newsletters, memoranda, agenda, schedules, and/or other documents.\nOperates and maintains standard office machines and equipment, such as facsimile (FAX) and duplicating copy equipment.\nReceives, sorts, and distributes mail. Handles those items of a general nature.\nIn the absence of the Health Aide, gives first aid to students or takes them to Health Room. Calls parents of injured or ill student. Assists in maintaining and updating for distribution the confidential medical lists.\nAssists with the preparation of instructional requests, tests, and other such materials as assigned.\nMaintains strict confidentiality with respect to handling student record/personal data.\nSigns students in and out of school. Issues tardy passes and keeps absentee/tardy records.\nSchedules after school/outside use of building. Completes and/or checks request forms. Submits monthly report\nPerforms other related duties as assigned within the same classification or lower.\n

MINIMUM QUALIFICATIONS

\nTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.\nEducation\nHigh School Diploma or Equivalency Certificate required.\nExperience\nOne (1) year recent general office experience performing work of a progressively responsible nature and required;\nIf assigned to bilingual program, candidates are required to be bilingual and biliterate in targeted language. Otherwise, bilingual and biliterate in target language preferred. or\nOr an equivalent combination of education and experience which provides the required knowledge, skills, and abilities deemed sufficient to prepare the applicant to successfully perform the duties of the position.\nKnowledge, Skills, Abilities and Other Characteristics\nDemonstrated ability to type forty (40) words per minute.\nProficiency in the operation of personal computers including word processing, spreadsheets, data base management, and desktop publishing applications.\nGood knowledge of modern office practices and procedures, bookkeeping, business English, spelling, and commercial arithmetic.\nAbility to exercise courtesy and good judgment in dealing with students, parents, administrators, other employees and the general public.\nSuccessful completion of all required tests.\nDriving Requirements\nN/A\nLEADERSHIP ROLE\nJOB

INFORMATION

Approved Date:

10/1/2021\n

Established Date:

7/1/1979\n

Title Code:

C21611\n

Title:

SECRETARY

SCHOOL I\nReports to

Generic:

Principal\nReports to

Specific:

PRINCIPAL

\nORGANIZATION\n

Division:

Student & School Support (SSS)\n

Business Unit:

Varies\n

Department:

Varies\n

Negotiated Agreement:

Secretaries and Assistants Association of Anne Arundel County (SAAAAC)\n

HR JOB INFORMATION

Unit:

IV\n

Days Worked:

260\n

FLSA Exemption Status:

Non-Exempt\n

Grade:

SG06\nClick HERE to view Terms of Employment, Benefits and Salary Scale. Scroll down to locate (Unit 4 - SAAAAC)\n

Essential Job:

Months Worked:

12\n

Hours Worked:

6.5;7\n

Job Family:

Administrative and Office Support\n

Sub-Function:

Office/Staff Support\n

Position Type:

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