An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
Administrative Assistant- Accessible Construction Supply About Us:
At Accessible Construction Supply, Inc., we specialize in Division 10 construction products and services for commercial construction projects throughout Maryland, Washington, DC, and Virginia. We provide specialty products such as toilet partitions, bathroom accessories, lockers, fire protection specialties, and more. We are a growing, client-focused company that takes pride in being dependable, responsive, and detail-oriented. Our team works closely together to deliver quality work and exceptional service to our customers. We are looking for a motivated, organized, and detail-oriented Administrative Assistant to join our team. This position offers exposure to several areas of our business including project management, estimating, accounting, and customer service, making it an excellent opportunity for someone who enjoys variety and wants to develop their skills in the commercial construction industry. About the
Position:
The Administrative Assistant will provide day-to-day administrative support to multiple departments and help keep projects and office operations organized and moving forward. This hands-on role is ideal for someone who enjoys learning, staying organized, and working as part of a team. The ideal candidate is dependable, takes pride in accurate work, communicates clearly, and can manage multiple priorities. As you gain experience and demonstrate your abilities, there are opportunities to take on additional responsibilities and advance within the company. This position can provide a strong foundation for growth into roles with greater responsibility in project coordination, estimating, or other areas of the business.
Responsibilities:
Administrative & Project Support Prepare and organize project submittals, warranties, closeout documents, and other project documentation Assist with releasing materials into production and coordinating information between customers, vendors, and internal team members Reconcile project information and employee time sheets Maintain organized and accurate electronic and paper filing systems Assist with general office administration and special projects Accounting Support Assist with submitting monthly payment applications Follow up with customers regarding outstanding and aged receivables Assist with other accounting and project-related administrative tasks Estimating Support Assist with gathering product pricing and sourcing information Prepare and type quotes Assist with bid follow-ups and maintaining accurate bid information Office Support Answer and route incoming phone calls Order and organize office supplies Provide administrative support to other departments as needed Collaborate with team members to ensure work is completed accurately and on time
What We're Looking For:
High school diploma or equivalent; associate degree or higher is a plus At least 2 years of administrative, office, or related professional experience Construction, commercial construction, or building products experience is a plus Proficiency with Microsoft Office, particularly Word, Excel, and Outlook Experience with Sage 50 or other accounting/project management software is a plus Strong attention to detail and commitment to accuracy Excellent organizational and communication skills Ability to manage multiple priorities while staying organized and meeting deadlines Dependable, proactive, and willing to learn Positive attitude and ability to work collaboratively with a small team
What We Offer:
$18-$23 per hour, based on experience and qualifications Health, dental, and vision insurance 401(k) with company match and profit sharing Paid time off and paid holidays Training, professional development, and opportunities for advancement The opportunity to build a long-term career with a growing commercial construction company Collaborative, supportive work environment Opportunity to gain experience across estimating, project management, accounting, and commercial construction Interested in Joining Our Team? If you're organized, dependable, eager to learn, and looking for an opportunity to build your skills while working with a supportive team, we'd like to hear from you. Please submit your resume and a brief cover letter describing your relevant experience and why you're interested in the position. Applications will be reviewed on a rolling basis.
Job Type:
Full-time Pay:
$18.00 - $23.00 per hour Expected hours: 40.0 per week
Benefits:
401(k) 401(k) matching Dental insurance Health insurance Health savings account Paid time off Vision insurance Application Question(s): Are you comfortable working in an office environment with two small dogs present during the workday? This position requires managing multiple tasks and priorities throughout the day. Please describe how you stay organized and make sure important tasks don't fall through the cracks. What interests you about this Administrative Assistant position and the opportunity to grow within a commercial construction company? Are you willing and able to work Monday through Friday, 8:00 AM-4:30 PM?
