Title Code:

Temp:

Programs Clerk

JOB SUMMARY

Provides clerical assistance to the administrative and teaching staff in assigned program/initiative.

ESSENTIAL DUTIES/RESPONSIBILITIES

Assists with program/initiative process documentation including parent/staff notification, meeting minutes and follow-up to meetings. Tracks timeline for referrals, evaluations/re-evaluations, and annual reviews. Completes billing forms and other forms. Sorts, organizes, delivers, and processes all incoming and outgoing mail. Collects, prepares, maintain, organizes, and disseminates appropriate files, documents and information for all meeting, and programs/initiatives in an orderly manner. Makes copies of all documents for parents, teachers, and staff members included in student case. Enters, updates, and maintains data in database, generates and distributes reports, and uses software to prepare documents. Performs other related duties as assigned within the same classification or lower.

MINIMUM QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education High School Diploma or Equivalency Certificate required. Experience One (1) year office, clerical, secretarial and/or computer experience required. Knowledge, Skills, Abilities and Other Characteristics Judgment, initiative, inter-personal, organizational, and problem-solving skills. Ability to successfully manage multiple tasks simultaneously. Organizational, analytical, and planning skills. Demonstrated oral and written communication skills. Demonstrated ability to effectively work and communicate with diverse populations. Demonstrated proficiency with business technology applications (e.g. Video/Web Conferencing, Microsoft Office Suite -Word, Excel, Outlook, and/or PowerPoint preferred). For new permanent secretarial/clerical/technician hires, a minimum score on a pre-employment assessment is required. Licenses and Certifications Employee must retain active licenses, certifications, and enrollment as a condition of employment. N/A Driving Requirements

N/A LEADERSHIP ROLE N/A PHYSICAL DEMANDS/WORKING CONDITIONS

The physical demands and working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands Standing:

under 1/3 percent of the time

Walking:

under 1/3 percent of the time

Sitting:

between 1/3 and 2/3 percent of the time

Keyboarding:

between 1/3 and 2/3 percent of the time

Talking:

between 1/3 and 2/3 percent of the time

Hearing:

between 1/3 and 2/3 percent of the time As required by the duties and responsibilities of the position. Vision The vision demands with correction described here are representative of those that must be met to successfully perform the essential functions of this job. No special vision requirements Work Environment Location Office, school or similar indoor environment: over 2/3 percent of the time

Noise Level Moderate:

between 1/3 and 2/3 percent of the time Weight & Force Lifting and carrying requirements

None:

Travel Requirements

N/A JOB INFORMATION

Approved Date:

9/1/2020

Established Date:

9/1/2020

Title Code:

Y00161

Title:

CLERK:

PROGRAMS TEMPORARY

Alternate Title:

Clerk:

Programs Temporary Reports to

Generic:

Manager;Coordinator;Principal Reports to

Specific:

ORGANIZATION

Division:

Varies Business Unit:

Department:

Negotiated Agreement:

N/A HR JOB INFORMATION

Unit:

0

Days Worked:

191; 260

FLSA Exemption Status:

Non-Exempt Grade:

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Essential Job:

Months Worked:

10;12

Hours Worked:

6.5;7

Job Family:

Administrative and Office Support Sub-Function:

Technical-Clerical Support