An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
About Us At Divaris, we are one of the largest and most highly regarded full-service commercial real estate firms in the mid-Atlantic region.
Our mission is simple:
to consistently meet and exceed the expectations of our clients by leveraging our unique combination of talent, technology, and connectedness. We believe that our people and their vision for the success of our clients is the single greatest asset that we can offer. Our employees come from a wide variety of disciplines in the commercial real estate world, with a combined skill set that allows us to navigate this multifaceted industry with both agility and efficiency. The Position We are seeking a highly organized and customer-focused Administrative Assistant to support our property management team in our Potomac, Maryland office. This is an on-site, in-person position that serves as the first point of contact for tenants, vendors, and visitors while providing essential administrative and operational support to ensure the office runs efficiently. The ideal candidate is professional, detail-oriented, comfortable managing multiple priorities, and enjoys working in a collaborative office environment.
What You'll Do:
Serve as the first point of contact for the property management office by welcoming visitors, assisting tenants and vendors, and providing professional customer service. Provide daily administrative support, including scheduling, document preparation, office coordination, and maintaining organized records. Coordinate building service requests, monitor maintenance inquiries, and assist with follow-up to ensure timely resolution. Review, code, and process invoices and assist with resolving invoice discrepancies. Maintain tenant and vendor records, including Certificates of Insurance, contracts, and related documentation. Support property management operations through tracking reports, renewals, work orders, and tenant-related administrative processes. Assist with special projects and other administrative tasks to support the efficiency of the property management team. What We're Looking For Minimum of 2 years of administrative experience. Strong organizational skills and attention to detail. Excellent written and verbal communication skills. Ability to manage multiple priorities and meet deadlines. Proficiency with Microsoft Office Suite (Word, Excel, Outlook). Ability to learn new systems and processes quickly. Experience with commercial real estate, property management, Yardi, or similar software is a plus.
Additional Info:
This position requires a background check and drug screening. Why Join Us? We offer a competitive salary, an outstanding benefits package, and a dynamic workplace culture.
Our benefits include:
Medical, dental, and vision insurance Health savings and flexible spending accounts 401(k) with company match Paid vacation, personal, and sick time off Professional growth opportunities If you're looking to grow your career in commercial real estate with a supportive and professional team, we'd love to hear from you. Divaris is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Pay:
$25.00 - $27.00 per hour
Benefits:
401(k) 401(k) matching Dental insurance Employee assistance program Flexible spending account Health insurance Health savings account Life insurance Paid time off Referral program Vision insurance
Experience:
commercial real estate administrative: 2 years (Preferred) intermediate level
