Provide administrative support to ensure efficient operations within the office environment.
Handle mail, packages, and courier services, ensuring timely distribution and processing.
Maintain inventory and coordinate ordering of office supplies and essentials.
Perform basic maintenance tasks for office equipment and coordinate repairs as needed.
Prepare and maintain conference rooms for meetings and events.
Organize and archive client files in compliance with firm standards.
Assist with employee parking arrangements and ID badge procurement.
Support document preparation including scanning, duplication, and quality control.
Collaborate with executive assistants to meet client and meeting needs.

Key Responsibilities & Duties

Greet clients and visitors at the front desk, providing a professional and welcoming experience.
Retrieve, distribute, and log incoming mail and packages efficiently.
Process outgoing mail and packages, arranging courier services as necessary.
Coordinate office supply inventory, ensuring availability of essential items.
Perform light maintenance tasks and coordinate with third-party services for repairs.
Prepare conference rooms and assist in organizing meetings and events.
Administer ID badge and access card procurement processes.
Scan and distribute incoming documents to staff and clients promptly.
Maintain cleanliness and organization of office and café areas.

Job Requirements

High School diploma or GED equivalent required.
Minimum of one year experience in office services or facilities management.
Proficiency in Microsoft Office Suite is essential.
Strong verbal and written communication skills are required.
Ability to adapt communication style for diverse audiences effectively.
Capacity to multitask and work independently or collaboratively in a group environment.
Attention to detail and ability to meet deadlines in a fast-paced setting.
Professional appearance and demeanor for client interactions.
Capability to perform on-site work at designated office locations.

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