Overview We are seeking a dedicated and detail-oriented Administrative Assistant to join our team. This role is essential in ensuring the smooth operation of our office and providing exceptional support to our staff and clients. The ideal candidate will possess strong organizational skills, excellent communication abilities, and a proactive approach to problem-solving. If you thrive in a fast-paced environment and enjoy multitasking, we would love to hear from you. Duties Manage front desk operations, including greeting visitors and answering inquiries. Handle multi-line phone systems with professionalism and courtesy. Perform data entry tasks accurately and efficiently. Maintain filing systems and ensure all documents are organized and easily accessible. Assist with calendar management, scheduling appointments, and coordinating meetings. Provide customer support by addressing client needs and resolving issues promptly. Utilize QuickBooks for basic bookkeeping tasks as needed. Prepare correspondence, reports, and other documents using Microsoft Office and Google Workspace. Proofread documents for accuracy before distribution. Support office management tasks to ensure a well-functioning workplace. Requirements Proven experience in an administrative role or similar position. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace. Strong computer skills with the ability to learn new software quickly. Excellent organizational skills with attention to detail. Effective time management skills to prioritize tasks efficiently. Bilingual abilities are a plus for enhancing communication with diverse clients. Experience with multi-line phone systems and customer service practices. Familiarity with clerical duties such as filing, typing, and data entry. Previous experience as a dental or medical receptionist is advantageous but not required. Personal assistant experience is beneficial for managing executive tasks. Join our team as an Administrative Assistant where your contributions will be valued, and your growth will be supported!

Job Type:

Full-time Pay:

$18.00 - $19.00 per hour

Benefits:

Life insurance Paid time off Retirement plan Application Question(s):

Position Type:

Full-Time (In-Person | Monday - Friday) Experience with ICARE or other healthcare software applications is preferred

Work Location:

In person