Grants Assistant (Administrative Lead)

• Non-Merit Baltimore County, MD
• 3.6 Towson, MD Job Details $35.15
• $46.

99 an hour 14 hours ago Benefits Paid holidays Health insurance Dental insurance Flexible spending account Military leave Employee assistance program Vision insurance Credit union membership Bereavement leave Life insurance Retirement plan Qualifications Employee relationship building Administrative experience Associate's degree Office experience Full Job Description Grants Assistant (Administrative Lead)

• Non-Merit Salary $35.15
• $46.

99 Hourly Location Towson, MD Job Type

NON-MERIT

Job Number

NM.100 09-2026 OBF

Department

BUDGET & FINANCE

Opening Date 09/25/2026

Description Benefits Regular Schedule:

34 hours per week A Non-Merit vacancy exists in the Office of Budget and Finance, Grants Management Division. Non-Merit positions are not classified within the Baltimore County Government Classification and Compensation Plan. A list of eligible applicants will be established based on the examination as outlined below. Current and future vacancies occurring in any Office or Department of Baltimore County General Government may be filled from the list of eligible applicants. All interested candidates must apply at this time. List all promotions and changes in job duties due to reclassification as separate work experiences on your application. Applicants must include the dates of the promotions and reclassifications.

Note:

Failure to complete all fields of the "Work Experience" section of the application will result in your application not being considered. A resume will not be considered in determining your qualifications for a position. Applicants selected for an interview may provide a resume at that time. You can attach your transcript(s) or license(s) to your application. Failure to submit proof of Licenses, Certifications and Education will result in your application not being considered. Proof of licenses, certifications, and/or education must be submitted with each application. Examples of Duties

DEFINITION OF RESPONSIBILITY

Reporting to the Chief of Grants Management and under general supervision, the Grants Management Administrative Lead is responsible for providing a wide range of complex office administration and support.

ESSENTIAL FUNCTIONS

The Grants Assistant will support the division in the implementation and administration of departmental procedures while executing complex, technical, and administrative tasks in the field of Grants Management. This includes, but is not limited to:

Application Intake & Screening:

Review incoming grant applications from Baltimore County departments or community organizations for completeness, technical accuracy, and alignment with division guidelines before submission.

Compliance Tracking:

Monitor grant expenditures, invoices, and matching funds to ensure strict alignment with local, state, and federal procurement laws and funding restrictions.

Communication:

Drafts correspondence, reports and documents; Answers questions from applicants, guide prospective grantees, and liaise with partner agencies/departments.

Database Management:

Maintain and update the centralized grant tracking system, ensuring accurate entry of award amounts, performance metrics, and key milestones.

Deadline Management:

Track and enforce strict deadlines for grant submissions, progress reports, closeout documents, and public notices to prevent funding forfeitures.

Document Preparation:

Help format grant proposals, compile budgets, and organize required paperwork.

Inter-Departmental Liaison:

Serve as the primary administrative point of contact for departments regarding their respective grant-funded projects.

Public Records & Reporting:

Assist in preparing public transparency reports, memos for the City Manager/Mayor, and documentation required for City Council resolutions and public record requests.

Report Management:

Assist with managing automated report schedules within the Grants Division to deliver critical operational data to department managers, on a recurring basis. Prioritizes conflicting needs ; handles matter expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures. Handle confidential matters with discretion. Performs other duties as assigned. Qualifications Required Qualifications Associate's degree plus three (3) years' administrative/secretarial experience. One year must have been in a Lead role. Preferred Education Graduation from an accredited college or university with a bachelor's degree, preferably in business administration, public administration, FInance, or a related field. Knowledge, Skills, and Abilities Ability to organize and attention to detail. Thorough knowledge and understanding of administrative processes and procedures. Knowledge of current policies and procedures. Proficiency in Microsoft Office Suite (especially intermediate to advanced Excel skills for data tracking). Ability to use independent judgment in applying and interpreting policy and procedures. Ability to work on multiple projects in a fast-paced environment simultaneously while also ensuring effective and efficient use of time. Ability to communicate effectively both orally and in writing. Ability to establish and maintain effective working relationships with all levels of staff as well as the public and members of other organizations. Skill in resolving administrative problems and complaints. Skill in extracting and summarizing information and preparing correspondence and reports Conditions of Employment The work of this position is essentially sedentary, with occasional walking and/or lifting or other restricted physical activities. Employment Background Investigation Applicants selected for an appointment to a position in Baltimore County must successfully complete an employment background investigation, including, but not limited to a criminal background, education, and fingerprint check. Employment Benefits for Non-Merit or Non-Classified, Part-Time Employees Baltimore County General Government offers the following benefits to part-time, non-merit or non-classified employees. New employees are eligible for benefits upon hire, unless noted otherwise. Equal Opportunity Employer Baltimore County is an equal opportunity employer and encourages minority, female and disabled applicants. Smoke free workplace All Baltimore County offices are smoke free. Drug free workplace Baltimore County provides a drug free workplace. Prospective employees are required to submit to urinalysis drug testing as part of the pre-employment physical examination. Employee Assistance Program Our Employee Assistance Program provides confidential and professional assessment and referral assistance for employees and eligible dependents in the household who are experiencing personal problems that may be affecting work performance, job satisfaction, or overall quality of life. Health Insurance In order to qualify for health insurance benefits (medical, prescription, dental and vision insurance), part-time employees must be scheduled for four (4) full work days plus two (2) hours each week. Health Insurance benefits elected become effective the first day of the month following the date of hire if the employee has completed online enrollment prior to that date. New employees must enroll within thirty (30) calendar days of hire.

Plans offered include:

Medical, Prescription, Dental and Vision insurance. Flexible Spending Accounts Opportunity to set aside pre-tax dollars, through payroll deduction, for eligible unreimbursed medical care expenses and/or dependent care costs. Life Insurance In order to qualify for life insurance benefits, part-time employees must be scheduled for four (4) full work days plus two (2) hours each week. Employees may elect basic term life insurance for themselves equal to one time the employee's annual salary, rounded to the next higher $1,000. Employees contribute a portion of the premium through monthly payroll deductions. The County also offers an Additional/Employee paid Life Insurance plan with coverage up to $100,000. Retirement Employees are required to participate in the Baltimore County Employees' Retirement System, with very limited exceptions. Paid Leave Sick Leave

• Monthly sick leave earnings prorated based on the number of hours worked per week. No maximum on accrual. Accrued balance can be applied toward service credit at retirement. Vacation Leave
• Monthly vacation leave earnings prorated based on the number of hours worked per week. Earnings increase after five, ten and fifteen years of service generally. Holidays
• Part-time 30 to 39 hour non-merit or non-classified employees will generally be paid for ten holidays per calendar year.

Other part-time, non-merit or non-classified employees working 29 hours per week or less will receive two paid holidays per calendar year. These holidays are the Christmas holiday and the Independence Day holiday. Bereavement Leave Jury Leave Military Leave Baltimore County Employees Federal Credit Union Membership in Baltimore County Employees Federal Credit Union offers a full range of savings programs, loans, checking, direct deposit, payroll deduction, savings bonds, and other financial services. Direct Deposit Payroll through direct deposit to the financial institution selected by employee is required. Deferred Compensation Nationwide Retirement Solutions offers a 457 retirement plan allowing for payroll contributions of tax deferred dollars to investment options of your choice. Disclaimer This is only a summary of benefits and policies in Baltimore County. Any benefit or policy may be changed at any time at the discretion of the administration. This summary does not constitute an express or implied contract, nor does it constitute a guarantee that your employment relationship will continue for any specified period of time or end only under certain conditions. Employer Baltimore County Address 308 Allegheny Avenue Towson, Maryland, 21204 Phone 410-887-3135 Website http://www.baltimorecountymd.gov

Regular Schedule:

34 hours per week A Non-Merit vacancy exists in the Office of Budget and Finance, Grants Management Division. Non-Merit positions are not classified within the Baltimore County Government Classification and Compensation Plan. A list of eligible applicants will be established based on the examination as outlined below. Current and future vacancies occurring in any Office or Department of Baltimore County General Government may be filled from the list of eligible applicants. All interested candidates must apply at this time. List all promotions and changes in job duties due to reclassification as separate work experiences on your application. Applicants must include the dates of the promotions and reclassifications.

Note:

Failure to complete all fields of the "Work Experience" section of the application will result in your application not being considered. A resume will not be considered in determining your qualifications for a position. Applicants selected for an interview may provide a resume at that time. You can attach your transcript(s) or license(s) to your application. Failure to submit proof of Licenses, Certifications and Education will result in your application not being considered. Proof of licenses, certifications, and/or education must be submitted with each application. Examples of Duties

DEFINITION OF RESPONSIBILITY

Reporting to the Chief of Grants Management and under general supervision, the Grants Management Administrative Lead is responsible for providing a wide range of complex office administration and support.

ESSENTIAL FUNCTIONS

The Grants Assistant will support the division in the implementation and administration of departmental procedures while executing complex, technical, and administrative tasks in the field of Grants Management. This includes, but is not limited to:

Application Intake & Screening:

Review incoming grant applications from Baltimore County departments or community organizations for completeness, technical accuracy, and alignment with division guidelines before submission.

Compliance Tracking:

Monitor grant expenditures, invoices, and matching funds to ensure strict alignment with local, state, and federal procurement laws and funding restrictions.

Communication:

Drafts correspondence, reports and documents; Answers questions from applicants, guide prospective grantees, and liaise with partner agencies/departments.

Database Management:

Maintain and update the centralized grant tracking system, ensuring accurate entry of award amounts, performance metrics, and key milestones.

Deadline Management:

Track and enforce strict deadlines for grant submissions, progress reports, closeout documents, and public notices to prevent funding forfeitures.

Document Preparation:

Help format grant proposals, compile budgets, and organize required paperwork.

Inter-Departmental Liaison:

Serve as the primary administrative point of contact for departments regarding their respective grant-funded projects.

Public Records & Reporting:

Assist in preparing public transparency reports, memos for the City Manager/Mayor, and documentation required for City Council resolutions and public record requests.

Report Management:

Assist with managing automated report schedules within the Grants Division to deliver critical operational data to department managers, on a recurring basis. Prioritizes conflicting needs ; handles matter expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures. Handle confidential matters with discretion. Performs other duties as assigned. Qualifications Required Qualifications Associate's degree plus three (3) years' administrative/secretarial experience. One year must have been in a Lead role. Preferred Education Graduation from an accredited college or university with a bachelor's degree, preferably in business administration, public administration, FInance, or a related field. Knowledge, Skills, and Abilities Ability to organize and attention to detail. Thorough knowledge and understanding of administrative processes and procedures. Knowledge of current policies and procedures. Proficiency in Microsoft Office Suite (especially intermediate to advanced Excel skills for data tracking). Ability to use independent judgment in applying and interpreting policy and procedures. Ability to work on multiple projects in a fast-paced environment simultaneously while also ensuring effective and efficient use of time. Ability to communicate effectively both orally and in writing. Ability to establish and maintain effective working relationships with all levels of staff as well as the public and members of other organizations. Skill in resolving administrative problems and complaints. Skill in extracting and summarizing information and preparing correspondence and reports Conditions of Employment The work of this position is essentially sedentary, with occasional walking and/or lifting or other restricted physical activities. Employment Background Investigation Applicants selected for an appointment to a position in Baltimore County must successfully complete an employment background investigation, including, but not limited to a criminal background, education, and fingerprint check. Employment Benefits for Non-Merit or Non-Classified, Part-Time Employees Baltimore County General Government offers the following benefits to part-time, non-merit or non-classified employees. New employees are eligible for benefits upon hire, unless noted otherwise. Equal Opportunity Employer Baltimore County is an equal opportunity employer and encourages minority, female and disabled applicants. Smoke free workplace All Baltimore County offices are smoke free. Drug free workplace Baltimore County provides a drug free workplace. Prospective employees are required to submit to urinalysis drug testing as part of the pre-employment physical examination. Employee Assistance Program Our Employee Assistance Program provides confidential and professional assessment and referral assistance for employees and eligible dependents in the household who are experiencing personal problems that may be affecting work performance, job satisfaction, or overall quality of life. Health Insurance In order to qualify for health insurance benefits (medical, prescription, dental and vision insurance), part-time employees must be scheduled for four (4) full work days plus two (2) hours each week. Health Insurance benefits elected become effective the first day of the month following the date of hire if the employee has completed online enrollment prior to that date. New employees must enroll within thirty (30) calendar days of hire.

Plans offered include:

Medical, Prescription, Dental and Vision insurance. Flexible Spending Accounts Opportunity to set aside pre-tax dollars, through payroll deduction, for eligible unreimbursed medical care expenses and/or dependent care costs. Life Insurance In order to qualify for life insurance benefits, part-time employees must be scheduled for four (4) full work days plus two (2) hours each week. Employees may elect basic term life insurance for themselves equal to one time the employee's annual salary, rounded to the next higher $1,000. Employees contribute a portion of the premium through monthly payroll deductions. The County also offers an Additional/Employee paid Life Insurance plan with coverage up to $100,000. Retirement Employees are required to participate in the Baltimore County Employees' Retirement System, with very limited exceptions. Paid Leave Sick Leave

• Monthly sick leave earnings prorated based on the number of hours worked per week. No maximum on accrual. Accrued balance can be applied toward service credit at retirement. Vacation Leave
• Monthly vacation leave earnings prorated based on the number of hours worked per week. Earnings increase after five, ten and fifteen years of service generally. Holidays
• Part-time 30 to 39 hour non-merit or non-classified employees will generally be paid for ten holidays per calendar year.

Other part-time, non-merit or non-classified employees working 29 hours per week or less will receive two paid holidays per calendar year. These holidays are the Christmas holiday and the Independence Day holiday. Bereavement Leave Jury Leave Military Leave Baltimore County Employees Federal Credit Union Membership in Baltimore County Employees Federal Credit Union offers a full range of savings programs, loans, checking, direct deposit, payroll deduction, savings bonds, and other financial services. Direct Deposit Payroll through direct deposit to the financial institution selected by employee is required. Deferred Compensation Nationwide Retirement Solutions offers a 457 retirement plan allowing for payroll contributions of tax deferred dollars to investment options of your choice. Disclaimer This is only a summary of benefits and policies in Baltimore County. Any benefit or policy may be changed at any time at the discretion of the administration. This summary does not constitute an express or implied contract, nor does it constitute a guarantee that your employment relationship will continue for any specified period of time or end only under certain conditions.