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Rehab Without Walls Neuro Rehabilitation
Administrative Assistant
Career Insights for Office / Administrative Assistant (General)
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Based on Maine data
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What they do
An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
$49,239 / year median in Maine
-12% projected decline
Job Description
Our Company Rehab Without Walls Neuro Rehabilitation Overview Administrative Assistant - Rehab Without Walls | South Portland, ME | In-Person Full-Time | Monday-Friday | 40 Hours/Week | $19-$22/hour Join our Rehab Without Walls team and help keep our mission moving! We're looking for an organized, dependable Administrative Assistant who enjoys multitasking, supporting a team, and keeping daily operations running smoothly. The ideal candidate is someone who is comfortable with technology, Microsoft Office, and managing multiple priorities in a fast-paced environment. If you're detail-oriented, positive, and love being the person others can count on, we'd love to meet you! Must be able to work in-person at our South Portland office.
What you bring:
✓ Strong organization and communication skills✓ Ability to multitask and problem-solve✓ Comfort with computers and Microsoft Office✓ A team-focused, can-do attitude Responsibilities- May assist with payroll and billing, accounts payable, record keeping, data entry, report preparation. and copying and filing
- Adheres to facilities established standards of practice, policies, and procedures.
- Ensures integrity and confidentiality of all financial data.
- Maintains the highest standards of professional conduct in relation to information that is confidential in nature.
- Adheres to and participates in Company's mandatory HIPAA privacy program / practices and Business Ethics and Compliance programs / practices.
- Coordinate and attends in-services, training, and meetings as required.
- Administration of organizational requests and queries from Director, Executive Director or Designee in tasks and clerical support in a variety of areas
- Intervene and problem solve issues effectively and efficiently
- Maintain all reports and files in compliance with regulations and gather electronic records requests received from clients
- Maintain the highest standard of professional conduct in relation to information that is confidential in nature.
- Prepare internal and external communications, such as memos, emails, invoices, reports, and other correspondence
- Order and maintain supplies
- Completes other duties as assigned. Qualifications
- A minimum of High School diploma or equivalent or an Associate of Arts Degree in Business or related degree. Significant direct work experience will be considered in lieu of degree.
- A minimum of two years administrative office experience About our Line of Business Rehab Without Walls, an affiliate of BrightSpring Health Services, is a revolutionary neurorehabilitation program that moves individuals outside the walls of institutional settings and into their natural home and community environment through a continuum of care.
- Advanced computer software (Microsoft office) and data entry skills
- Basic knowledge of medical terminology and medical office insurance billing preferred.
- Excellent organizational, customer service, and oral/written communication skills Salary Range USD $19.