We are looking for an organized Administrative Assistant to support a nonprofit client's upcoming auction in Bloomfield Hills, Michigan. This Contract position will focus on coordinating event materials, maintaining accurate records, and helping ensure a smooth experience for donors, sponsors, and attendees. The ideal candidate thrives in a busy environment, is comfortable balancing shifting priorities, and can work confidently with tools such as Canva, Word, and Excel.

Responsibilities:

Coordinate administrative support for the auction by organizing materials, tracking tasks, and keeping event details up to date. Prepare item display documents in Microsoft Word and design event-related promotional pieces in Canva, including updates to previously used materials when needed. Tag auction items and record descriptions, donor information, and related details accurately in Excel. Create bid sheets and assist with producing advertisements and journal content for the event. Communicate with donors and sponsors to confirm ad content, obtain approvals, and verify attendance details. Conduct follow-up outreach by phone or email to gather missing information and ensure all event components are completed on time. Help monitor post-event activities by confirming payments, coordinating item pickup, and resolving outstanding participant questions. Prepare and distribute thank-you letters to donors after the auction to support strong ongoing relationships. At least 2 years of administrative support experience in an office or event-driven environment. Ability to manage multiple assignments in a fast-paced setting while maintaining attention to detail. Proficiency with Microsoft Excel for data entry and record tracking. Experience using Microsoft Word to create clear documents and event materials. Working knowledge of Canva for developing effective ads or visual content. Strong verbal and written communication skills, including comfort with follow-up calls and donor correspondence. Ability to handle inbound inquiries effectively and provide organized administrative support throughout the event cycle. TalentMatch ® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use and Privacy Notice .