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The Roeper School
Administrative Assistant Lower School
Career Insights for Office / Administrative Assistant (General)
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What they do
An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
$42,471 / year median in Michigan
-11% projected decline
Job Description
Administrative Assistant - Lower School Full-Time, Staff The Roeper School is where gifted students love to learn. At Roeper we are outstanding educators, teachers, and professionals who use our skills to nurture growth and encourage lifelong learning. We are individuals who lead in the classroom and guide our students with respect following the mission and philosophy of the school. Be part of the staff that educates and inspires learners in a student-centric, creative, collaborative educational environment. Roeper is currently recruiting for an Administrative Assistant for our Lower School . Position Summary The Administrative Assistant supports the Lower School Director and is responsible for ensuring the completion of all day-to-day administrative and clerical tasks related to the Lower School. Support of the Lower School Director and the Lower School involves implementing and monitoring a wide range of administrative and operational systems, procedures, policies, and projects. Key Responsibilities Supporting the Lower School Director Establish and execute ongoing schedule to support Director and program Pro-actively anticipate actions necessary to help Director achieve program and project goals Meet regularly with Lower School Director and Lower School Administrative Team to provide assistance and discuss progress on initiatives and operations Manage and maintain daily and monthly calendar of the entire Lower School and Director Communicate information to faculty, staff, students and parents regarding initiatives, programs and events using varied mediums Provide faculty with up-to-date student rosters and contact sheets, meeting schedules, and policies/procedures Monitor for overages, file and distribute Lower School budgets to faculty Complete monthly expense reports Supporting Students and their Families Provide front desk reception, answer phones, greet and provide assistance as primary point of contact during the school day Monitor main entry and exit door and access to building by students and visitors using current safety and security protocols Create and distribute badges to authorized personnel for building access Assist with morning check in and badge distribution for substitute teachers Oversee and manage production, dissemination, and collection of online back-to-school registration information Maintain student files (paper and electronic), health and emergency records and, ensure faculty have necessary student health documentation Maintain student immunization records in Michigan Care Improvement Registry Coordinate dosage schedule for students with medication plans Serve as liaison to State of Michigan and Oakland County Health Division regarding required student medical records, attendance, and communicable disease report Provide basic first aid and maintain student accident records Order educational materials, register faculty for professional development Fulfill transcript requests and request transcripts for incoming students Maintain copies of attendance and progress reports for permanent records Coordinate, create and monitor parent signups for Parent/Teacher Conferences Interdepartmental Support Work with Admissions Office in transitioning new families to the Lower School Coordinate logistics of key Lower School meetings and annual events Prepare materials and take notes during Lower School staff meetings as requested and distribute notes to faculty/staff Provide support to the Student Support Counselor and attend placement meetings Schedule interviews/sample lessons, assist in recruiting and onboarding new hires Serve on All School Crisis Team and Behavioral Threat Assessment Team Schedule, execute and monitor outcomes of drills per guidelines Maintain evacuation supplies and student sign out lists Organize and facilitate catering for meetings and special events Communicate with Maintenance Supervisor, Transportation Supervisor, and food service provider with regards to Lower School operations Skills Present personable, welcoming demeanor as first point of contact for Lower School Experienced supporting school administrator including efficiently setting on-going schedule, effectively moving from one project to the next Maintain high level of discretion, confidentiality, diplomacy, and professionalism Excellent written and verbal communication skills including composing and proofing Strong technical and organizational skills, including proficiency in MS Office, database management, and website management. Experience using school administration software preferred Ability to identify, prioritize and manage multiple projects and assignments within established timelines Ability to form collaborative work relationships to facilitate project completion Demonstrated commitment to cultural competency work and to perform responsibilities in accordance with Roeper's commitment to diversity, equity, inclusion, and justice A collegial approach and congenial temperament in line with Roeper School's "collaborative culture" characterized by diversity and teamwork. Qualifications Bachelor's degree and three to five years of experience or an equivalent combination of education and experience Benefits Roeper offers competitive compensation and benefits that include Medical, dental, vision, life insurance Short-term and long-term disability coverage Flexible spending accounts Retirement plan with employer contribution Professional development and continuing education support Tuition reduction for students Paid sick time Generous paid time off, including holidays, personal days, and vacation