Part-time School Administrative Assistant

Holy Spirit Catholic School in Brighton, MI, is seeking a welcoming, faith-filled, highly organized, part-time school administrative assistant with strong communication skills to support the principal in a variety of tasks in the areas of administration, admissions, fundraising, school culture, and student life. This position is exempt and reports to the school principal. Principal Duties and Responsibilities. Kindly greets and assists visitors to the school; controls access to the school building. Oversees the timely opening and secure closing of the school office each day. Ensures all machines are off, doors and windows are locked, and lights turned off. Provides information and assistance to school personnel, students, families, and the public in a variety of ways, requiring detailed knowledge of the school's rules, procedures, policies, and activities. Receives and places telephone calls and schedules appointments. Manages online student information system (i.e., FACTS Management) and Brighton Shared Services database to maintain accurate records for students and professional staff. Processes and maintains assigned operational and school office records, including, but not limited to, attendance, enrollment, health, lunch orders, student cumulative information, student ministry opportunities. Keeps filing systems up to date, including student records and demographic information. Assists families with the school application and enrollment processes, ensuring all necessary forms have been completed and submitted in a timely manner. Assists students and administers student medications in accordance with school policy and maintains accurate medication logs and records. Prepares and types letters, emails, forms, reports, bulletins, handbooks, questionnaires, and other documents. Processes forms, applications, documents, records, and other documents in support of the school's various functions and programs. Oversees the inventory of office supplies and helps create a list of materials, supplies, or equipment for order as needed. Collects, sorts, and distributes incoming mail and packages. Prepares bulk mailings as needed. Operates and coordinates maintenance for school and office equipment, including computers, printers, telephones, scanners. Attends meetings as assigned. Maintains confidentiality of all communications, records, and files. Collaborates and communicates regularly with the school administrative assistant job-share partner. Performs other duties as assigned. Qualities Needed Faithful, practicing Catholic. Able to preserve confidentiality. Excellent written and verbal skills. Able to work with Word, Excel, Google documents, Adobe, Canva, Squarespace Website Builder, and FACTS database. Attention to detail and thoroughness in accomplishing tasks. Able to determine priorities and meet deadlines. Lifelong learner. Training will be provided.

Reports to:

Principal Compensation:

Commensurate with experience and expertise.

Hours:

This is a part-time position for 18-28 hours - two/three (alternating) days - per week, approximately 7:30 a.m. to 4:30 p.m. in the school office. The days of the week are flexible.

For more information:

Please contact Kimberly Pavlock, principal, at kpavlock@holyspiritrcs.org.

To apply for this position:

Please submit the online application and attach a cover letter, resume, and three references. Part-time School Administrative Assistant Brighton, MI 48116 Part-time Part-time Holy Spirit Catholic School in Brighton, MI, is seeking a welcoming, faith-filled, highly organized, part-time school administrative assistant with strong communication skills to support the principal in a variety of tasks in the areas of administration, admissions, fundraising, school culture, and student life. This position is exempt and reports to the school principal. Principal Duties and Responsibilities. Kindly greets and assists visitors to the school; controls access to the school building. Oversees the timely opening and secure closing of the school office each day. Ensures all machines are off, doors and windows are locked, and lights turned off. Provides information and assistance to school personnel, students, families, and the public in a variety of ways, requiring detailed knowledge of the school's rules, procedures, policies, and activities. Receives and places telephone calls and schedules appointments. Manages online student information system (i.e., FACTS Management) and Brighton Shared Services database to maintain accurate records for students and professional staff. Processes and maintains assigned operational and school office records, including, but not limited to, attendance, enrollment, health, lunch orders, student cumulative information, student ministry opportunities. Keeps filing systems up to date, including student records and demographic information. Assists families with the school application and enrollment processes, ensuring all necessary forms have been completed and submitted in a timely manner. Assists students and administers student medications in accordance with school policy and maintains accurate medication logs and records. Prepares and types letters, emails, forms, reports, bulletins, handbooks, questionnaires, and other documents. Processes forms, applications, documents, records, and other documents in support of the school's various functions and programs. Oversees the inventory of office supplies and helps create a list of materials, supplies, or equipment for order as needed. Collects, sorts, and distributes incoming mail and packages. Prepares bulk mailings as needed. Operates and coordinates maintenance for school and office equipment, including computers, printers, telephones, scanners. Attends meetings as assigned. Maintains confidentiality of all communications, records, and files. Collaborates and communicates regularly with the school administrative assistant job-share partner. Performs other duties as assigned. Qualities Needed Faithful, practicing Catholic. Able to preserve confidentiality. Excellent written and verbal skills. Able to work with Word, Excel, Google documents, Adobe, Canva, Squarespace Website Builder, and FACTS database. Attention to detail and thoroughness in accomplishing tasks. Able to determine priorities and meet deadlines. Lifelong learner. Training will be provided.

Reports to:

Principal Compensation:

Commensurate with experience and expertise.

Hours:

This is a part-time position for 18-28 hours - two/three (alternating) days - per week, approximately 7:30 a.m. to 4:30 p.m. in the school office. The days of the week are flexible.

For more information:

Please contact Kimberly Pavlock, principal, at kpavlock@holyspiritrcs.org.

To apply for this position:

Please submit the online application and attach a cover letter, resume, and three references.