Benefits:

Employee discounts Health insurance Paid time off 401(k) matching Dental insurance Vision insurance Benefits/Perks Competitive Compensation Paid Time Off Career Growth Opportunities Job Summary We are seeking a dependable, organized, and customer-focused Administrative Assistant to support daily office operations. This position will coordinate scheduling, customer communication, work orders, permits, estimates, invoicing, inspections, and general administrative tasks. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Responsibilities Answer and manage incoming phone calls and customer inquiries Schedule jobs, service calls, and appointments Create and maintain work orders and job schedules Prepare and send estimates and invoices Follow up on outstanding estimates and unpaid invoices Obtain permits and coordinate required inspections Maintain customer and job information in QuickBooks and company systems Communicate with technicians, customers, municipalities, and property managers Maintain and update the company's work list Assist with basic HR and employee administrative needs Manage and update company social media with provided photos and information Maintain organized and accurate records and documentation Provide general office support as needed Qualifications High school diploma/GED required Excellent communication and customer service skills Familiarity with standard office equipment such as printers and fax machines Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint Highly organized with excellent time management skills and the ability to prioritize projects Excellent communication and customer service skills Detail-oriented with a strong focus on accuracy Ability to multitask and prioritize responsibilities Comfortable working independently and as part of a team QuickBooks experience is a plus Electrical, construction, property management, or administrative experience is a plus, but not required