Position Summary:

The Administrative Assistant performs a wide variety of tasks and administrative duties in support of an officer/director. This role is responsible for the coordination of calendars, scheduling meetings, and acting as a liaison between officer/director and others. This position is also responsible for performing general office and project related support including assisting visitors, answering telephones, and resolving various administrative inquiries and acting as a gatekeeper for operational and administrative tasks.

Essential Responsibilities:

Partners with the officer/director to effectively handle a wide variety of projects and tasksProvides timely communication, feedback and follow-up to staff, leadership, visitors, and volunteersArranges and coordinates meetings, appointments, visits, and business travel as needed, monitoring department calendarsCommunicates and coordinates department activities with other departments and headquartersSupports and organizes special projects including logistics, event budgeting, and communicationsOperates and troubleshoots new office technologiesMaintains Policy and Procedures manual in coordination with other department staffProvides orientation and training for new staff as requestedMaintains and organizes documents and files; preparing written communications as requestedPerforms other duties as assigned.

Additional Responsibilities:

Provide administrative support to the senior Kroc Center Officer and corps officer for Congregational Life & Mission IntegrationKroc StatisticianMinistry programming assistanceHandle all logistics and registration for sending adults and children to campWith limited direction, work from overall policies, goals, and budgetary limits, virtually self-supervising with direct accountability for final results.

Qualifications:

Education/Experience:

Must have a high school diploma, GED equivalency, or equivalent combination of education and experience.

Must be at least 18 years old2+ years of executive administrative support experience or 3+ years of administrative experienceExcellent typing skills and computer operation, including knowledge of Microsoft Office Suite.

Skills, Knowledge & Abilities:

Maintain strict confidentialityLearn and adhere to The Salvation Army Policies, practices, procedures, and cultureHigh degree of professionalism in dealing with diverse groups of people, including board members, senior executive staff, community leaders, and donors

Computer Skills:

Proficient in Microsoft Office 365Working knowledge of TEAMS and SharePointWillingness to learn new software as needed

Certificates and Licenses:

Complete Safe From Harm training, and keep current as neededMust have and maintain a current valid driver's license and pass The Salvation Army Motor Vehicle Record check (MVR) All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. The Salvation Army is committed to providing reasonable accommodation for qualified job applicants, job candidates, and employees with disabilities to ensure they enjoy equal access to all employment opportunities and benefits of employment as required by the Americans with Disabilities Act. EEO is the Law.