Office Assistant

JOB SUMMARY

Responsible for performing diverse administrative assistance and general office support services for the Township Board of Trustees. Works under the supervision of the Township Clerk. Position is subject to a background check and 90-day probationary period.

DUTIES AND RESPONSIBILITIES

Receives, screens and directs telephone calls, visitors and correspondence to appropriate personnel. Provide front counter customer service at the township office service window. May receipt incoming monies owed to the Township including taxes. Help prepare and maintain records, files, schedules, reports, and similar information. May assist in processing routine purchase orders, invoices and requisitions including performing basic arithmetic computations. Using specialized software (BS&A) assists the Supervisor, Treasurer and Clerk and other Trustees with administrative and financial tasks. May assist the Supervisor and/or Clerk with the preparation of Board of Trustees meetings. May assist with Federal and State grant activities. Assists with Account Payable activities. Assists with payroll activities. May be responsible for updating the township webpage and social media accounts. Responsible for office supply inventory and recommended ordering. Assists with maintaining Township Property Inventory List. Provides office support to all Board of Trustees members and Committees as needed. Additional items as directed by the Township Board of Trustees or the Clerk. Other duties as assigned

NECESSARY KNOWLEDGE, SKILLS, AND ABILITIES

Proficiency in computer and office technology, including Microsoft Word, Outlook, Excel, and PowerPoint. Must be able to operate basic office equipment such as fax machine, copy machine, computer, printer, scanner, postage machine, telephone, and calculator. Ability to prioritize and complete multiple projects and tasks. Preferred working knowledge of township activities. Professionalism to interact with other departments and the public. Self-motivated and attention to detail. Ability to gather data and prepare accurate and timely records, reports, notices, memos and letters. Ability to establish and maintain effective working relationships with Board, Committee, Department members, employees, and the general public. In addition to the above requirements, all Township positions require the ability to read, write, speak and understand the English language as necessary for the position; the ability to follow written and oral instructions; and the ability to courteously serve the public. Township employees are also expected to possess and maintain a record of orderly, law-abiding citizenship, sobriety, integrity and loyalty as it pertains to and reflects upon their employment with the Township.

DESIRED MINIMUM QUALIFICATIONS

High school graduate or equivalent. A valid driver's license. Any combination of training and work experience indicating possession of the knowledge, skills, and abilities listed herein.

PHYSICAL

DEMANDSThe physical demands described here are representative of those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand, walk, and reach with hands and arms. The employee occasionally is required to stoop, kneel, or crouch. There may be some walking, standing, carrying light items such as papers or books or driving an automobile and limited occasional lifting of objects weighing more than 25 pounds.

WORK ENVIRNMENT

The work environmental characteristics here are representative of those an employee encounters while performing the essential functions of this job. Work is performed in an office setting. The office setting is usually noisy and at times fast paced with multiple interruptions in your workday.