Arts Area Administrative Assistant (Year-Round)

Job Description:

Shift:

First Shift The Arts Area Administrative Assistant provides comprehensive administrative and operational support to the Creative Writing, Interdisciplinary Arts, and Film and New Media departments across Interlochen Arts Academy and Interlochen Arts Camp. This role is central to the day-to-day functioning of these programs, supporting faculty, students, and visiting artists while helping to coordinate logistics, events, and departmental operations in a fast-paced, creative environment.

Essential Duties & Responsibilities:

Provide clerical and operational support, including correspondence, document preparation, and office coordination. Manage budgets, purchase orders, receipts, credit card transactions, and supply ordering. Process forms and track work orders across campus departments. Troubleshoot basic office and classroom technology Coordinate travel, lodging, and itineraries for faculty and guest artists. Organize field trips, shipping/receiving, and visiting artist logistics (contracts, honoraria). Support events, screenings, festivals, and occasional evening programming. Assist with summer programming and faculty support. Support production of student publications and program materials using design software Prioritizes duties in a manner consistent with organizational objectives and growth. Performs other duties as assigned.

Experience and Skills:

Minimum Qualifications:

Associate's degree (Bachelor's preferred) Strong technological aptitude with the ability to navigate a fast-paced, frequently changing environment Excellent attention to detail Ability to manage multiple priorities and shift focus as needed Strong organizational skills with the ability to prioritize and meet deadlines Effective verbal and written communication skills Ability to work collaboratively with students, faculty, staff, and external stakeholders from diverse backgrounds Strong problem-solving skills, including the ability to research issues and recommend solutions Adaptability and ability to work under pressure in an evolving environment Proficiency with Google Suite, Microsoft Office (Word, Excel, PowerPoint) and other relevant software

Preferred Qualifications:

Experience supporting multiple departments or programs in an academic or arts environment Experience coordinating events, travel, or logistics Familiarity with design software for publications or program materials Experience working in a highly collaborative, creative environment Demonstrated ability to build and maintain strong working relationships across teams

Application Materials Required:

Resume Cover Letter Benefits:

Health, dental, and vision insurance Vacation, Sick, Holiday and generous winter holiday time off Life insurance Voluntary life insurance Short and long-term disability Employee development & tuition reimbursement programs 403(b) plan, managed by TIAA Free or discounted employee tickets to Interlochen performances and events •some exceptions apply Early event ticket purchase before general public sales begin Free Stone Cafeteria meal on shift Dennison Recreation Center accessibility (includes spouses) Priority access to Interlochen employees at Pitter Patter Day Care Center (less than one mile from campus) Employee Referral Program (cash payments) Tuition discounts for employee's children at Academy, Camp and Interlochen Online Parental leave (12 weeks paid for Pregnancy/Maternity/Childbirth leave, 6 weeks paid for Parental leave). Interlochen is proud to provide priority placement at Pitter Patter Preschool & Childcare located in the Interlochen Community Center, near our campus, for employees' dependents. In addition, Interlochen employees may be eligible for the MI Tri-Share Program. This program shares the cost of childcare between the state of Michigan, Interlochen Center for the Arts, and the employee (The employee will only pay 1/3 of the total cost, if eligible). Income guidelines and more information about MI Tri-Share can be found at https://www.michigan.gov/mwc/initiatives/mi-tri-share-child-care. Core Values Just An Idea reflects Interlochen's commitment to innovation, honoring its legacy of groundbreaking ideas while continuing to pioneer new advancements in the arts and education. Drawn Here emphasizes the passion that unites Interlochen's diverse community, bringing together students, staff, alumni, and supporters in a shared mission to elevate and inspire through the arts. The Artist's Journey highlights the nurturing environment Interlochen provides, supporting artists from potential to mastery through creativity, discipline, and a dedication to growth. Solo e Tutti captures the balance of individuality and collaboration, celebrating both personal artistic development and the power of working together to create meaningful, impactful work. These Core Values guide everything we do at Interlochen, fostering a workplace that seamlessly marries tradition with innovation; art with nature; and collaboration with personal achievement. Joining our community means making a lasting impact while embracing the unique creative spirit that defines our culture. Interlochen Center for the Arts provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, ethnicity, national origin or ancestry, gender, gender identity or expression, sexual orientation, religion (religious creed), age, disability status, genetics, pregnancy, protected veteran status, or any other characteristic protected by federal, state or local laws. EEOC Voluntary Self-Identification of Protected Veteran Status Voluntary Self-Identification of Disability Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

From:

Interlochen Center for the Arts