Administrative Assistant

We are looking for a dependable Administrative Assistant to support daily office operations. This contract opportunity is ideal for someone who enjoys creating order, managing front-desk activity, and providing responsive administrative support across multiple functions. The role requires strong attention to detail, effective handling of inbound communication, and the ability to keep records, invoices, and documentation organized in a fast-paced environment.

Responsibilities:

• Manage front-office activities by greeting visitors, directing inquiries, and ensuring a welcoming reception experience.
• Respond to inbound calls promptly, route messages accurately, and provide clear information to internal and external contacts.
• Maintain electronic and manual records through timely data entry, document updates, and careful file organization.
• Support invoice processing by reviewing details, tracking submissions, and coordinating with relevant departments to resolve discrepancies.
• Assist with administrative tasks such as scheduling, correspondence preparation, and general office coordination.
• Help maintain workers' compensation documentation by organizing claim-related paperwork and supporting reporting needs.
• Monitor office workflows and follow up on outstanding items to keep daily operations running efficiently.