Parish Secretary

Job Title:

Parish Secretary Location:

Saint John XXIII Parish, 12100 Beech Daly Rd, Redford, MI 48239

Position Type:

Part-Time (19 hours/week)•non-exempt Reports to: Priest in

Solidum Schedule:

Monday:

8:30 AM•1:00

PM Tuesday:

8:30 AM•1:00

PM Wednesday:

8:30 AM•1:00

PM Thursday:

8:30 AM•1:00 PM Additional hours for special meetings as needed (compensated)

Position Summary:

The Parish Secretary plays a vital role in supporting the pastor and leadership team in the daily operations and strategic direction of Saint John XXIII Parish. This position ensures smooth communication across parish teams and helps coordinate parish activities, events, and administrative functions.

Key Responsibilities:

Administrative Support Assist the pastor in managing parish operations and communications. Maintain clear communication with finance, leadership, and evangelization teams. Manage the parish calendar and coordinate scheduling of events and meetings. Input offertory data into ParishSOFT for tracking and reporting. Update and manage parish website and social media platforms. Communicate events and updates to the Family of Parishes. Office & Supply Management Order office, church, liturgical, Advent, and Lenten supplies as needed. Maintain inventory and ensure timely restocking. Volunteer Coordination Serve as the coordinator for all parish volunteers. Organize and support volunteer-led parish activities and events. Event Planning Plan and execute special parish events in collaboration with the leadership team and volunteers. Compliance & Training Manage background checks and VIRTUS training in accordance with USCCB requirements. Operational Organization Develop and maintain clear, concise documentation of parish operations to support onboarding and training of new staff.

Qualifications:

Strong organizational and communication skills. Proficiency in office software and parish management systems (e.g., ParishSOFT). Ability to work independently and collaboratively. Experience in event planning and volunteer coordination is a plus. Familiarity with Catholic liturgical seasons and parish life preferred. Catholic in good standing Willingness to attend educational classes as needed

Contact Information:

Mr. Douglas Buday, Mission Support Director email: buday.douglas@motherofdivinelove.org

Direct:

(313) 771-1026