Administrative Assistant A&B is a diversified services company offering Plumbing, HVAC & Electrical services in the Commercial and Residential markets. We are seeking a highly detailed and organized individual with established office experience, including some expertise in Project Management, Human Resources and Accounting. Duties to include, but not limited to: Primary Responsibilities Project Management Assistance Create and manage purchase orders for commercial projects. Assist with purchase of materials, equipment, and subcontracted services. Track material purchases from quote through invoice, including stored materials Verify that pricing matches approved quotations and vendor agreements. Resolve purchasing discrepancies with vendors and project managers. Maintain organized purchasing records and documentation. Human Resources Process Payroll, assist with review of timesheets Post Job Openings, create job descriptions, review applicants, preform phone interviews and schedule in person interviews with the team. New hire orientation and onboarding, including benefit enrollment. Assist in maintaining employee handbook and related docuements. Accounting Prepare and manage monthly billings using AIA billing documents. Assist with Accounts Payable and credit card reconciliations Qualifications Strong attention to detail with exceptional organizational skills. Excellent mathematical and analytical abilities. Advanced proficiency with Microsoft Excel and Microsoft Office. Comfortable working with spreadsheets, financial data, and construction documentation. Strong written and verbal communication skills. Ability to prioritize multiple projects and meet deadlines. Self-motivated with the ability to work independently. Professional, dependable, and trustworthy. Preferred Qualifications Experience in construction, commercial HVAC, plumbing, or project administration. Experience with accounting, HR, purchasing, and/or bookkeeping. Familiarity with AIA billing documents.

Benefits Part Time:

Cell Phone Reimbursement 401

K and Match Full Time:

Benefits Package:

Medical, dental, vision, life

AD&D, STD/LTD

Health Savings Account Paid Vacation and Holiday Pay Educational Reimbursement Pay:

$20.00 - $28.00 per hour Expected hours: 32.0 - 40.0 per week

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Health savings account Paid time off Vision insurance Application Question(s): Briefly describe the most complicated spreadsheet you have used, and its purpose. How many years Accounting experience do you have? What is line 7 of Form G702? How many years of HR experience do you have?

Experience:

Project Management:

4 years (Preferred)

Work Location:

In person