Administrative Assistant (ID# 777) Volarify Troy, MI Job Details Full-time 2 hours ago Benefits Paid holidays Disability insurance Health insurance Dental insurance Paid time off Employee assistance program Vision insurance 401(k) matching Life insurance Qualifications Managing customer accounts Confidential information handling Accounts receivable management Phone communication Mail distribution Scanning Invoice matching Invoice payment processing Mail management Mail processing Deposits Bank deposit preparation Office phone management

Full Job Description Administrative Assistant Location:

Troy, MI Position Overview This position is responsible for administrative functions in a field office environment. Qualified candidates will be required to handle incoming mail and phone calls, directing them to the appropriate responsible party. Candidates will be additionally responsible for Accounts Payable, Accounts Receivable, Job Cost Review, and Payroll review as required. Responsibilities Maintaining an organized workspace to ensure all incoming and outgoing communication is representative of Our Client's practices, processes, and standards Timely creation of new jobs in JD Edwards as required Organizing and maintaining an up-to-date job file for Estimator/General Manager review Using JD Edwards and BCS to maintain the vendor list Ensuring compliance with vendor requirements Monthly reconciliation of AP statements Customer file maintenance, including digital databases and physical file systems Attend Our Client-sponsored operations and safety training courses as required Requirements Managing front desk functions related to phone calls, visitors, and mail distribution

Accounts Payable:

Sorting, matching, and scanning invoices and check requests

Accounts Receivable:

Receiving payments from customers and depositing funds into the appropriate account(s) Comprehensive understanding of customer service principles and practices Ability to work under time constraints to meet specific timelines Strong attention to detail and a keen sense of responsibility for safeguarding other people's property and information Compensation and Benefits Our Client offers competitive pay and a wide range of benefit options including, but not limited to, 401(k) with match, medical, dental, vision, disability, life insurance, an Employee Assistance Program, paid holidays, and paid time off. Disclaimer The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.