An Administrative Clerk or Coordinator performs administrative work in an office. Coordinates work to support an office team. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails. May manage office staff expenses, supplies or schedules.
Overview Under general supervision, is responsible for set-up and disassemble of conference room, receiving catering deliveries; preparing food for delivery to conference rooms, and completing food service setup. This includes but is not limited to tables, chairs, equipment, paper, writing instruments, etc. May perform additional duties such as mail, packages and interoffice correspondence handling and dispatching for all classes of mail if needed. Responsibilities Set-up conference room for scheduled meetings Disassemble conference room and store furniture and equipment Organize and distribute supplies to client employees as detailed in job requests Monitor inventory of equipment and supplies Receive catering orders from vendors Prepare food for delivery Prepare food for delivery to conference rooms by placing on service carts Food service setup in conference room as per order details Ensure timely delivery of all catering orders Maintain neatness and cleanliness of all catering supplies and stocking locations/pantries Clean and organize conference room by removing food and catering supplies Clean table tops, phones and dry erase boards Additional responsibilities may include: Receive, sort, and deliver all incoming mail & packages according to assigned floors and within established time frames Wrap, seal, weigh, affix postage and dispatch all outgoing mail/packages in accordance with postal regulations Prepare special outgoing inter-office pouches sent to client affiliates as scheduled (if applicable) Package and process outgoing overnight items, i.e. Federal Express, UPS, etc., to meet client and vendor deadlines. Log and deliver incoming overnight packages within established time frames Log outgoing and incoming items as required and review for accuracy/completeness Clean, stock, and organize pantries with appropriate items Order food and beverages for meetings / functions when needed Clean-up meeting spaces at conclusion of meeting Qualifications High school Diploma or equivalent 1 year of related experience Ability to perform routine functions of most of the various equipment & systems (fax, scanner, metering, stamping, tracking systems, photocopying, color copying, etc.) Excellent customer service, professional attitude and appearance are a must Ability to work overtime & meet deadlines
PHYSICAL DEMANDS
Physical activity required including bending, reaching, lifting and prolonged periods of sitting or standing. May lift and/or move up to 50lbs.
What We Offer:
Competitive pay & benefits! Comprehensive training and development programs that prepare employees to advance from within. A company focused on creating a positive work and client environment. Employee discounts on entertainment, products, and services nationwide! Come Join Our Team!
