Office Coordinator Zeeland Collision Zeeland, MI Job Details Full-time $18 - $24 an hour 1 day ago Benefits Flexible schedule Qualifications Employee onboarding Accounting systems Communication with suppliers Confidential information handling Office activity coordination Spreadsheets Data reporting Administrative experience Supervising experience Team management Overseeing payroll Vendor relationship management Project task coordination Leading team collaboration initiatives Clerical experience Productivity software Office management Supplier relationship management (SRM) Onboarding process management Cross-functional communication Full Job Description Job Summary We are seeking an energetic and highly organized Office Coordinator to streamline daily operations and ensure the smooth functioning of our office environment. This pivotal role involves managing administrative tasks, coordinating schedules and maintaining effective communication across teams. The ideal candidate will be proactive, detail-oriented, and possess excellent interpersonal skills to foster a productive and welcoming workplace. By overseeing vendor relationships, handling confidential information, and supporting financial processes, you will play a key role in enhancing office efficiency and team collaboration. Duties Manage daily office operations, including overseeing clerical tasks such as filing, data entry, and document management Coordinate schedules for meetings, appointments, and company events to optimize team productivity Handle vendor management by sourcing supplies, negotiating contracts, and maintaining positive relationships with service providers Maintain accurate bookkeeping records using accounting software like QuickBooks and financial software tools Assist with human resources functions including onboarding new employees, managing payroll processes, and handling confidential personnel information Oversee office budgeting and expense tracking to ensure cost-effective resource allocation Manage multi-line phone systems, client communication, and ensure professional phone etiquette at all times Requirements Proven experience in office management or administrative roles with strong clerical skills Demonstrated supervisory experience leading support teams or project groups Proficiency in Microsoft Office suite (Word, Excel, PowerPoint) and spreadsheets for data organization and reporting Familiarity with accounting software such as QuickBooks or similar financial tools; experience with bookkeeping is a plus Knowledge of human resources practices including payroll processing and employee onboarding Excellent organizational skills with the ability to manage multiple priorities efficiently Strong communication skills for effective client interaction and team collaboration Experience in event planning and vendor management to coordinate meetings or company functions smoothly Ability to handle confidential information discreetly while maintaining professionalism in all interactions Join us as an Office Coordinator to bring energy, organization, and efficiency to our dynamic team. Your expertise will help create a positive work environment where everyone can thrive!

Pay:

$18.00 - $24.00 per hour Expected hours: 36.0 - 40.0 per week

Benefits:

Flexible schedule

Work Location:

In person