Job Type:

Full-Time Work Location:

On-Site Schedule:

Monday - Friday, 8:00 AM - 4:30 PM (Core Hours) About the OpportunityInstalled Building Solutions is looking for an organized, dependable coordinator to handle office administration and job costing workflows. If you take pride in catching small details, enjoy a reliable daily routine, and work well both on your own and alongside a great team, we would love to talk. Key Responsibilities (What You'll Do)

Own Daily Costing & Admin Tasks:

Maintain recurring daily and weekly job costing records, verify invoicing, and complete general office administrative duties.

Bridge Departments:

Keep open lines of communication between field crews, project managers, and accounting to keep jobs moving forward smoothly.

Help Our Customers:

Answer incoming phone calls and emails with a friendly, professional attitude, resolving inquiries and providing billing/order updates promptly.

Hit Critical Deadlines:

Manage time-sensitive job files, cost-tracking sheets, and reports to ensure payroll and month-end billing close on schedule.

Solve Operational Problems:

Identify cost discrepancies and operational bottlenecks early, resolve issues within your scope, and assist neighboring teams as needs arise. Qualifications (What We're Looking For) Sharp Eye for

Numbers & Detail:

Natural ability to catch numerical discrepancies, mismatched job sheets, and missing information quickly.

Self-Motivated & Dependable:

Ability to execute daily tasks independently while remaining ready to collaborate closely with the team.

Strong Communication Skills:

Confident and clear communication when interacting with customers, field crews, vendors, and department leaders. Comfort with

Repetition:

Appreciation for consistent, predictable processes, paired with the focus required to maintain high accuracy during routine administrative duties.

Schedule Flexibility:

Willingness to adjust working hours when required by deadlines (e.g., shifting to 8:30 AM - 5:00 PM or working occasional overtime during payroll or month-end close). What We Offer Competitive hourly pay Comprehensive medical, dental, and vision insurance Retirement plan with company match Paid time off (PTO) and paid holidays A down-to-earth, supportive work environment

Pay:

$18.00 - $20.00 per hour Expected hours: 40.0 per week

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Referral program Retirement plan Vision insurance

Work Location:

In person