St. John's School of Little Canada is seeking a dynamic and highly organized Administrative Assistant to streamline daily operations and work collaboratively alongside our Office Administrator Full-Time, 8:30 am-3:30 pm, 30 min unpaid lunch break, approximately 6.5 hours per day, 168 school days and non-school days as needed. 32 hours per week, August 15-June 15 and as needed June 16-August 14. Benefit eligible.

ENROLLMENT

• Set up annual enrollment.
• Maintaining enrollment information.
• Help families with enrollment.
• Create enrollment reports for various staff.

STUDENT INFORMATION SYSTEM

• Set up and close out student information system on an annual basis.
• Maintain system information and assist teachers to finalize report cards.
• Create reports related to student information for various staff.

FINANCIAL AID

• Set up a Financial Aid program for each new school year.
• Maintain a spreadsheet to track aid.
• Work with families and TADS to complete applications.
• Work with Budget Audit committee and School Office on financial aid tracking and notifications.

LUNCH PROGRAM

• Process Educational Benefits, Direct Certification, and Verification annually.
• Create lunch lists for staff.
• Miscellaneous admin duties for lunch program.

ADMINISTRATION

• Create and input student rosters into testing sites.
• Create school year calendar and schedule facilities, update as needed.
• Set up SignUpGenius for school conference sign-ups.
• Update staff bios on school website and other pages as needed.
• Track and submit report for preschool immunizations.

COMMUNICATION

• Communicate as necessary with the principal.
• Proficient in Microsoft Word, Excel.
• Develop and maintain proficiency in Canva, Google Drive, (Docs, Forms and Sheets).
• Develop and maintain proficiency in SignUpGenius.

NURSES OFFICE SUPPORT - BACKUP AS NEEDED

• Receive training and administer minor first aid to students.
• Record ailments in the first report of the injury book.
• Distributes meds as directed by student's doctor's orders.
• Supervisor and anyone caring for the child must fill out injury report.
• Check temperature of ill students, contract parents/guardians as needed.

OTHER:

• Attend staff meetings or events as requested by the principal.
• Follows proper internal financial controls for all cash handling.