A Project or Program Administrative Assistant provides administrative assistance to a program team or project management team. Organizes files and assists with record keeping and data base management. Manages team calendars and helps to organize meetings and events. Provides administrative support for program activities, financial reports and budgets, grants or project proposals; may help to arrange travel.
St. Olaf College, 1520 St. Olaf Ave, Northfield, MN 55057
Department Name:
Character in Community Project Unit Number (5 digits): n/a
Length of Position:
Academic Year - See Employment Authorization for specific dates September through
Mid-May:
4-6 hours a week (on average)
Contact Person/Supervisor:
Assistant Director of Character in
Community Project Wage Range:
$12.00-13.00/hour Description of the
Position:
This role is ideal for a motivated, organized, and people-oriented student who is passionate about character and leadership development and wants to gain hands-on experience in program administration, event planning, research and communications. The Character in Community Student Fellow position works closely with the project's Director and Assistant Director to ensure a seamless experience for all participants across character and leadership programming. This position itself is a leadership experience - the Fellow will grow in project management, professional communication, and organizational skills while playing a meaningful behind-the-scenes role in shaping the project.
Transferable Skills:
Written and Verbal Communication Leadership Time Management Assessment and Analytical Skills Event Planning Customer Service Program Development Duties and Responsibilities:
Assist with workshop, seminar, Learning Community, and signature event preparations Maintain calendars and send timely communications to students, mentors, and faculty as outlined by the Director and Assistant Director Help coordinate cross-track activities and large gatherings Support preparation of program materials, handouts, and presentation resources Help with record-keeping of student participation, milestones, and portfolio/project submissions Draft social media content Assist with designing promotional materials for programs Represent the Character in Community Project professionally at various events Assist at large-scale programs as needed Pursue research on program efficacy and improvements
Qualifications:
(Education/Experience/Skills) Must have at least two years of experience at St. Olaf College in a student organization, class leadership role, or other co-curricular spaces Must have an interest in student development of character and leadership. Expected to have effective communication, time management, and organizational skills. Ability to be an energetic, motivated student leader. Needs to be in good academic standing. Must value DEIAB practices to support our project efforts & be comfortable working with and uplifting people from diverse backgrounds and identities. Excellent written and verbal communication skills are required. Must not be found in violation of any St. Olaf policies. Proficient in Google Workspaces and Social Media platforms This job description is for general information purposes. It is not intended to list all duties and responsibilities of the position. This job description is subject to change at any time by St. Olaf College, with or without prior notice.
