We are looking for an Administrative Assistant to support meeting operations, visitor coordination, and day-to-day office activities in Richfield, Minnesota. This Contract position is ideal for someone who can keep schedules, communications, and event details organized while delivering a high-quality experience for employees, guests, and external partners. The role combines administrative support, event execution, travel reporting, and front-office coordination in a well-organized workplace setting.

Responsibilities:

• Organize logistics for leadership, board, and company-wide meetings by coordinating space setup, audiovisual needs, food service, and related event details.
• Assist with large internal gatherings and district-wide events by managing attendee communications, registration activity, schedules, and participation records.
• Build and maintain event registration materials, including forms, agenda updates, confirmations, and attendee tracking information.
• Prepare recurring reports and dashboard updates to monitor participation, support planning decisions, and help attendees throughout each stage of an event.
• Oversee event-related coordination such as hotel room assignments, vendor communication, guest tracking, and follow-up activities after programs conclude.
• Provide on-site meeting and event support to help ensure activities run smoothly and issues are resolved quickly.
• Process monthly travel reporting for clients and external partner organizations with accuracy and attention to deadlines.
• Welcome scheduled visitors by coordinating access, preparing meeting areas, arranging signage and refreshments, and supporting a well-organized on-site experience.
• Handle incoming calls, support internal communications through intranet updates, coordinate meeting-related deliveries, and provide backup assistance for mail room operations when needed